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I CALL THIS PRE MEETING BRIEFING THE CARROLLTON FARMERS BRANCH ICED TEA BOARD OF TRUSTEES TO ORDER AT 601 PM ON JANUARY 12 2023. PURPOSE THIS PRE MEETING BRIEFING IS TO CONDUCT BRIEFING SESSION WITH ADMINISTRATIVE STAFF REGARDING THE POSTED AGENDA. FOR THE REGULAR BOARD MEETING SCHEDULED AT SEVEN O'CLOCK TONIGHT, JANUARY 12 2023 EVERYBODY, OKAY? FOR THE RECORD.
THE BOARD MEMBERS PRESIDENT SALLY DEREK, CASSANDRA HATFIELD , KIM, KIM BRADY, ILEANA GARCIA ROJAS LESS BLACK AND CAROLINE BENAVIDEZ. THE NEXT ITEM IS AUDIENCE FOR GAS PERSONS WHO WHICH WISH TO SPEAK DURING THE AUDIENCE FOR GUESTS MUST HAVE COMPLETED THE FORUM. FOR THE PURPOSE. PLACE IT IN DESIGNATED LOCATION PRIOR TO THE OPENING OF THE MEETING. DO WE HAVE ANY
[3. ADMINISTRATIVE REPORTS]
PEOPLE SPEAKING NONE. SO WE WILL MOVE PAST AGENDA. ITEM NUMBER TWO AND MOVED TO AGENDA ITEM NUMBER THREE, WHICH ARE OUR OUR ADMINISTRATIVE REPORTS. MR. MARSH. ARE THERE ANY REPORTS BY MINISTRATIONS TONIGHT? YES SIR. MR. AGUIRRE WILL PRESENT ITEM FIVE H FIVE BY FIVE J. FIVE K.THANK YOU, MR MARSH. GOOD EVENING, DR BLACK AND THE REST OF THE BOARD. UM SO WE JUST WANTED TO TALK A LITTLE BIT TONIGHT ABOUT THE PURCHASING PROCESS AND HOW IT WORKS, AND YOU CAN SEE THERE'S A BUNCH OF STUFF ON THERE TONIGHT FOR THE PURCHASING. PRE ORDER APPROVING THE CONSENT ITEMS, SO JUST TO KIND OF TALK, PURCHASING. UM THERE'S REALLY THREE TYPES OF PURCHASES. THERE'S A NEW BID. THERE'S RENEWAL'S AND THERE'S WHAT WE CALL PERPETUAL BIDS. AND YOU CAN SEE, UH. WE JUST HAD ALL OF THEM. SORRY. SO I J AND K, UM , CONSENT ITEMS I, J AND K ARE ALL PERPETUAL BIDS, WHICH THEY THERE YEAR ROUND, WHICH UM, TO HELP US AS A DISTRICT WE ALL WE LEAVE THOSE BIDS OPEN BECAUSE THERE'S ALWAYS NEW VENDORS THAT ARE COMING ABOUT NEW NEW CONTRACTS WERE TRYING TO GET SO WE DO THE BIDS OPEN AND WHAT IT DOES IS IT ALLOWS US TO GIVE THE ABILITY THE ABILITY TO NEGOTIATE WITH THE VENDORS. ONCE YOU ALL APPROVED THESE BIDS, SO WE LEAVE THE BIDS OPEN AND WE VET THEM AND IF THEY PASS THE BID PROCESS AND WE WERE GOING TO NEGOTIATE WITH NEGOTIATIONS WITH THEM. SO THE ITEM E IS THE PURCHASING REPORT? AND BECAUSE I PURCHASED LAW WORKS ANYTHING IN THE AGGREGATE FOR FISCAL YEAR THAT'S OVER. 50 K HAS TO BE COMPETITIVELY PROCURED, WHICH MEANS WE HAVE TO BID IT OUT. SO IT CAN BE A PEN OR A PENCIL. IF WE'RE GOING TO BUY $50,000 WORTH OF CLASSROOM SUPPLIES OR SCHOOL SUPPLIES. THE DISTRICT WIRE WILL GO WELL OVER 50,000 FOR ALMOST EVERYTHING. SO WHAT THE STATE HAS ALLOWED US TO, UM, BE A PART OF COOPERATIVES. SO WHAT IT IS LIKE, WELL, BID SOMETHING OUT. AND WE'LL BE ABLE TO SHARE IT WITH OTHER DISTRICTS. WHEN WE SIGN IN A LOCAL AGREEMENTS, WHICH IS PART OF THE BID, THEY ARE APPROVING CHINA AS WELL. SO LIKE I SAID, IF WE HAD TO BUILD OUT EVERY PENNY EVERY PENCIL, EVERY ERASER STUFF LIKE THAT IT WOULD REALLY BOGGED DOWN AND WE WOULD REALLY COST A LOT OF MONEY TO POST BIDS TO ADVERTISE THEM TOO CLOSE INTO OPEN THEM ON AND STUFF. SO THE CO OPERATIVES ARE REALLY GOOD SOURCE FOR THE DISTRICT TWO. UM LIKE MAXIMIZE OUR DOLLARS TO BE ABLE TO PIGGYBACK AFTER OFF OF OTHER DISTRICTS, CONTRACTS AS WELL. SO THAT'S WHAT THE BEDS ARE. THAT'S WHAT THE INTER LOCAL AGREEMENTS ARE. AND THAT'S LIKE ITEM G AND H ARE THE SAME AS ITEM C, BUT WE JUST KIND OF BECAUSE THEY'RE NEWER CONTRACTS FOR US. SO WE, WE PUT THEM SEPARATELY JUST TO POINT THEM OUT TO YOU ALL THAT WE'RE ACTING TO MORE COOPERATIVES TO THE LIST. SO THERE'S ANY QUESTION ANY OF THIS STUFF THEN I CAN TAKE IT AT THIS TIME. ANY QUESTIONS FROM THE BOARD TONIGHT? I DON'T SEE ANY QUESTIONS. THANK YOU VERY MUCH, LARRY. FOR THE INFORMATION, OKAY. THANK YOU VERY MUCH, MR GHIRA. EXCUSE ME. WE HAVE ONE MORE REPORT THAT'S ADAM FIVE. FRANCO. THANK YOU, MR MARK MERSHON. GOOD EVENING, DR BLACK AND THE REST OF THE BOARD. FOR CONSENT. ITEM FIVE L WE ARE ASKING THAT YOU APPROVED THE AMENDED MINUTES. FOR THE AUGUST 4TH REGULAR BOARD MEETING, WHICH WAS APPROVED AT THE SEPTEMBER AUGUST. I'M SORRY AT THE SEPTEMBER REGULAR BOARD MEETING. FOR ITEM FIVE G REGARDING THE PURCHASE OF ATTENDANCE CREDITS PE A REQUIRES THAT SPECIFIC WORDING IS INCLUDED IN THE MINUTES WHICH WAS NOT INCLUDED IN THE ORIGINAL MINUTES. THEREFORE WE REVISED THE MINUTES TO INCLUDE THE SPECIFIC WORDING THAT IS PRESENTED IN YOUR PACKET, AS REQUIRED BY T E. A.
THANK YOU. THANK YOU ANY QUESTIONS FROM THE BOARD? ALL RIGHT. THANK YOU VERY MUCH FOR
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THE INFORMATION. MR MERCER THERE ANY FURTHER REPORTS FROM THE ADMINISTRATION TONIGHT? ALRIGHT[4. BRIEFING SESSION WITH ADMINISTRATIVE STAFF REGARDING THE POSTED AGENDA FOR THE REGULAR BOARD MEETING SCHEDULED FOR 7:00 PM ON JANUARY 12, 2022]
WITH THAT WE WILL MOVE TO AGENDA ITEM NUMBER FOUR BOARD MEMBERS. DO YOU HAVE ANY QUESTIONS REGARDING ANY OF THE CONSENT AGENDA ITEM? MISS HATFIELD. CAN MR HERE? CAN WE COME BACK TO THE PURCHASING IN KENYA? REMIND US WHAT ARE THE DIFFERENT THRESHOLDS? FOR WHEN THINGS COME BEFORE THE BOARD. I TALK SOFT. GET UP HERE BY LAW. ANYTHING OVER 50 K IN THEIR AGGREGATING FOR THE FISCAL YEAR HAS TO BE BROUGHT BEFORE BOARD AND ALSO ON THE BOARD POLICY THAT ANYTHING OVER $100,000 REGARDLESS OF HOW WAS PROCURED OR IF IT'S ALREADY BEEN APPROVED. WE HAVE TO BRING IT BACK TO YOU AS A BOARD TO SAY, THIS IS WHAT WE'RE BUYING. ARE THERE ANY FURTHER QUESTIONS FROM BOARD MEMBERS? OKAY. THANK YOU VERY MUCH, SO WE WILL MOVE TO AGENDA AGENDA. ITEM NUMBER FIVE. WE'VE REACHED THE AGENDA. END OF THE AGENDA FOR THIS PRE MEETING* This transcript was compiled from uncorrected Closed Captioning.