[1. CALL TO ORDER]
[00:00:11]
MEETING BRIEFING OF THE CAROLINE FARMERS BRANCH EYES STATE BOARD OF TRUSTEES TO ORDER AT 601. PM ON FEBRUARY 2ND 2023 THE PURPOSE OF THIS PRE MEETING BRIEFING. IS TO CONDUCT A BRIEFING SESSION WITH ADMINISTRATIVE STAFF REGARDING THE POSTED AGENDA FOR THE REGULAR BOARD MEETING SCHEDULED FOR SEVEN P.M. ON FEBRUARY 2ND 2023 FOR THE RECORD , THE BOARD MEMBERS PRESENT OUR SALLY DEREK CASSANDRA HATFIELD, TERRA BOCEK, CAROLINE BENAVIDEZ. ILEANA GARCIA ROJAS, KIM BRADY AND MYSELF LESS BLACK. THANKS TO ALL OF YOU ALL, UM, ALL MY COLLEAGUES UP HERE AND EVERYONE IN THE ROOM ALL THE STAFF OUT HERE TONIGHT FOR BRAVING THE WEATHER AND GETTING IN FOR THIS , UM, WE'LL MOVE QUICKLY THROUGH THIS PRE MEETING. OUR SECOND ITEM IS AUDIENCE FOR GUESTS, UM, PERSONS WISHING TO SPEAK DURING AUDIENCE FOR GAS MUST HAVE COMPLETED A FORM. DO WE HAVE
[3. ADMINISTRATIVE REPORTS]
ANYONE TONIGHT? OKAY, SO I'LL SKIP THAT. AND WE'LL GO TO AGENDA ITEM NUMBER THREE. WHICH OUR OUR OUR ADMINISTRATIVE REPORTS, MR MERSCH, ARE THERE ANY REPORTS BY ADMINISTRATION? YES, SIR. DR BLACK. THANK YOU AND MEMBERS OF BOARD. THANK YOU . SO OUR FIRST ITEM WILL BE BAR EXECUTIVE DIRECTOR OF SAFETY AND SECURITY, MISS RACHEL FREEMAN, AND SHE WILL DISCUSS ADAM L, WHICH IS CONSIDERED APPROVED PURCHASE OF A VISITOR. VOLUNTEER MANAGEMENT PORTAL WITH EMERGENCY MANAGEMENT SUITE AND SILENT PANIC ALERT SYSTEM. MISS FREEMAN.THIS EVENING. THE DISTRICT HAS APPLIED FOR THE SPAT GRAMP, WHICH WAS DO OR WHAT YOU DO AT THE END OF THIS MONTH, AND WITH OUR SPAT GRANT FUNDS WE INTEND ON PURCHASING A WRAPPED ER EMERGENCY MANAGEMENT SUITE. SO THROUGH THIS PRESENTATION. I PLAN ON SHOWING AND TALKING A LITTLE BIT ABOUT EACH SECTION OF THE EMERGENCY MANAGEMENT SUITE SO YOU CAN SEE THE WHOLE PIECE AND HOW IT COMES TOGETHER. SO THE FIRST PORTION I WANT TO TALK ABOUT IS THE DRILL MANAGER. AND THIS WILL WIDELY BE USED BY OUR CAMPUS ADMINISTRATION WILL BE ABLE TO PLAN THEIR DRILLS. ABLE TO RUN THEIR DRILLS THROUGH THE EMERGENCY OR THIS PORCH PORTION OF THE APP. AND THEY'LL BE ABLE TO ACCOUNT FOR STUDENTS THROUGH THIS PORTION OF THE APP. WE'VE ALREADY TALKED ABOUT CREATING AND SCHEDULING DRILLS CONDUCTING . THEY CAN MANAGE DRILLS THROUGH THE APP, AND THEN THEY CAN TRACK AND REPORT DRILLS. THIS ALSO HELPS ME MAKING SURE THAT WE ARE ACCOUNTABLE AND WE ARE RUNNING THE NECESSARY REQUIRED AMOUNT OF DRILLS PER YEAR. AND THEN THIS IS THE BIG PART THAT I REALLY WANT TO TALK ABOUT THE RAPTURE ALERT WHICH QUALIFIES US FOR THIS BACK, GRANT. THE RAPTURE ALERT IS BASICALLY IT'S AN EMERGENCY RESPONSE. SO THROUGH THE APPLICATION, YOU HAVE THESE FIVE BUTTONS, WHICH FOLLOWS THE STANDARDIZED RESPONSE PROTOCOL, WHICH ARE DISTRICT UTILIZES, AND YOU'LL NOTICE THAT LITTLE BUTTON AT THE VERY BOTTOM. THAT TEAM ASSIST IS KIND OF AN INSTANT. I NEED HELP RIGHT THIS SECOND. SO WE CAN USE TEAM ASSESSED. FOR MANY THINGS. IT DOESN'T HAVE TO BE FROM MAJOR EMERGENCY, BUT IT COULD JUST BE. I NEED SOMEBODY IN THE FRONT OFFICE. UM IT'S LIKE, THINK OF IT AS MORE LIKE A CHAT THROUGHOUT THE DAY THAT OUR CAMPUS ADMINISTRATORS AND STAFF CAN USE. WRAPS ARE ALERT CAN INITIATE EMERGENCIES. IT ALSO HAS A HOT BUTTON, WHICH ALLOWS 911 CALLS REAL TIME MASS NOTIFICATIONS SO WHEN AN ALERT IS INITIATED IN RAPTURE ALERT, IT'S GOING TO SEND KEY PEOPLE IN THE DISTRICT NOTIFICATION VIA CELL AND EMAIL. TEXT MESSAGE PHONE CALL EMAIL. IT INTEGRATES PERFECTLY WITH OUR EMERGENCY MANAGEMENT SYSTEM. AND WE CAN CUSTOMIZE IT TO WHAT WE NEED IN OUR DISTRICT AND SINCE WE UTILIZE STANDARD RESPONSE PROTOCOL ALREADY AND THIS APP IS REALLY DESIGNED FOR USE IN CONJUNCTION WITH STANDARD RESPONSE PROTOCOL. AND THIS IS WHAT IT LOOKS LIKE IN THE APP ITSELF. TO INITIATE THE EMERGENCY. YOU'RE JUST GOING TO CLICK THAT BUTTON THAT SAYS INITIATE EMERGENCY. YOU'RE GOING TO TELL WHICH EMERGENCY IT IS. AND IF YOU NEED TO CALL 911, IT'LL ALLOW YOU TO CALL 911 RIGHT FROM THAT SCREEN. GO BACK ONE SIDE. FOR SMALLER AND I MENTIONED TEAM ASSIST ALREADY.
BUT FOR SMALLER SCALE INCIDENTS, YOU CAN INITIATE THIS. SO MAYBE YOU DON'T NEED TO PUT YOUR CAMPUS ON AN ALERT LIKE A SECURE OR A HOLDING PLACE OR SOMETHING LIKE THAT. BUT YOU DO NEED ASSISTANCE IN THE FRONT OFFICE. OR MAYBE YOU JUST NEED THE SECURITY OFFICER TO COME TO THE FRONT OFFICE. THIS IS GREAT, AND IT JUST NOTIFIES KEY PEOPLE. ABSOLUTELY. NORWAY. SORRY.
[00:05:13]
CHAPTER ACCOUNTABILITY IS WHAT I WOULD USE AND THE EMERGENCY MANAGEMENT SIDE, BUT IT ALLOWS ME FROM MY OFFICE OR MY DESK OR WHEREVER I'M AT IT ALLOWS ME TO SEE AND INTO THE EMERGENCY THAT'S GOING ON AT THE CAMPUS LEVEL. UM I CAN PULL UP THE ALERT AND I CAN SEE EXACTLY HOW MANY STUDENTS HAVE BEEN ACCOUNTED FOR WHEN THEY RUN THAT DRILL OR WHEN THEY RUN THAT EMERGENCY SO AS THE TEACHERS ARE ACCOUNTING FOR THEIR STUDENTS AND THEIR ROSTER, IT'S GONNA SHOW AND IT'S GOING TO TAKE A PERCENTAGE OUT OF THE RED AND PUT THEM IN THE GREEN IS ACCOUNTED FOR AND SAFE. THIS IS ONE OF MY FAVORITE PARTS ABOUT THE APP. YOU CAN ACCOUNT FOR STAFF. LET'S SAY THAT IT'S DONUTS WITH DAD'S THAT MORNING. WE HAVE A WHOLE BUNCH OF PARENTS IN THE BUILDING. WE ALREADY UTILIZE OUR VISITOR AND VOLUNTEER MANAGEMENT PORTAL WITH WRAPPED ER, ASSUMING THOSE PARENTS OR VISITORS WERE SIGNED INTO THE RAPTORS PORTAL, IT'S GOING TO TAKE ALL OF THAT DATA AND INTEGRATE IT SEAMLESSLY WITH THE EMERGENCY MANAGEMENT SIDE.SO IF WE DID HAVE AN EVENT LIKE DONUTS WITH DAD'S, IT'S ALSO GOING TO ASK. HEY, THESE GUARDIANS ARE SIGNED IN AT THE FRONT OFFICE. ARE THEY OKAY TOO, AND IT'S GOING TO ASK AND INITIATE AND RESPONSE FOR THEM. WE CAN STORE JUST LIKE THEIR CURRENT APP THAT WE USE. WE CAN STORE BUILDING MAPS. WE CAN STORE OUR EMERGENCY OPERATIONS PROCEDURES AND OUR CAMPUS SAFETY PLANS IN THERE. AND AGAIN. THIS IS ANOTHER PART OF MY FAVORITE PART OF THIS APP IS THE REUNIFICATION PIECE. CURRENTLY WE HAVE ABOUT 500 CARDS PRINTED AT THE S O. C, WHICH IS NOT ENOUGH FOR ANY CAMPUS IN THIS DISTRICT. BUT THE REUNIFICATION . WE NOW HAVE AN APP THAT WE COULD ACTUALLY UTILIZE IF WE NEEDED TO REUNIFY A CAMPUS WITH PARENTS AND GUARDIANS. WE WOULD DO EVERYTHING THAT THEY'RE THROUGH THE ABBOT STORES THE DATA, IT STORES THE INFORMATION.
WE DON'T HAVE PAPER COPIES OF THINGS HOLDING UP THAT WE'RE HOLDING ON TO EVERYTHING IS RETAINED THROUGHOUT THE APP, WHICH IS PERFECT. SO UM, IT ALLOWS US TO INTEGRATE WITH THE PARENT PORTAL AS WELL. SO IT AUTOMATICALLY PULLS UP PARENT DATA AND WE CAN SEE ON THE APP ITSELF, WHICH PARENTS ARE ASSIGNED TO WHICH STUDENTS SO IT ALLOWS US TO VERY QUICKLY IF IN THE EVENT OF AN EMERGENCY IT ALLOWS US TO DETERMINE. IS THIS THE PARENT? AND ARE WE OKAY TO LET IT LET THE CHILD GO WITH THE PARENT? DO WE HAVE ANY QUESTIONS ABOUT THE APPLICATION? QUESTIONS FROM THE BOARD HYSTERIC. THANK YOU FOR THE PRESENTATION. THAT'S GREAT INFORMATION AND SOUNDS LIKE IT'S AN AMAZING, UM, SOFTWARE FOR OUR DISTRICT QUESTION, THOUGH, ABOUT ALL THIS FUNCTIONALITY IS EACH TEACHER GOING TO HAVE THE APP ON THEIR PHONES, THEIR OWN PERSONAL PHONE . IT CAN IT IS, ACTUALLY, YOU CAN PUT IT ON YOUR PHONE IF YOU WANT TO. SO THAT'S THE OPTION, BUT IT WORKS ON ANY DEVICE THAT THEY HAVE A CHROMEBOOK, MACBOOK AND IPAD. IT DOESN'T MATTER. IT'S NOT SPECIFIC TO ITEMS THEY CAN HAVE IT ON ANY PIECE OF TECHNOLOGY THAT THEY WANT. I THINK MOST EDUCATORS WILL PREFER TO HAVE IT ON THEIR PHONE BECAUSE THAT'S WHAT WE TEND TO BE ATTACHED TO. THAT'S WHAT I WAS WONDERING LIKE IF THEY WERE TO TAKE OFF OUT OF THE CLASSROOM WITH THE STUDENTS, THEY WOULD HAVE THE APP WITH THEM TO BE ABLE TO START USING THE FUNCTIONS ABOUT ACCOUNTING FOR STUDENTS AND THINGS LIKE THAT.
THAT'S CORRECT. OKAY. AWESOME. THANK YOU. SURE. YES, MA'AM. IT'S BEEN A BRITISH. SO THANK YOU VERY MUCH. I HAD THREE QUESTIONS. UM IS THE DATA OR THE INFORMATION ON THE APP? AVAILABLE TO OUTSIDERS OR SOUL. TO THIRD PARTIES. NO AND WHAT ABOUT FOR EVERY PERSON THAT'S ON OUR APP? THEY HAVE WE HAVE PERMISSION. TWO. HAVE THEM ON THEIR PART OF THE SYSTEM THAT MAY OR MAY NOT BE. SEEN BY SOMEONE ELSE THAT DID NOT HAVE AUTHORITY TO BE ON THERE, SO WRAPPED ER WILL SYNC WITH OUR SYSTEMS IN PLACE IN THE ALL WRITING IN THE DISTRICT, FOR EXAMPLE, TEAMS FOR A STUDENT DATABASE TEAMS FOR OUR STAFF PORTAL IT'S GOING TO SINK WITH THAT AUTOMATICALLY SYNCS EVERY DAY, ACTUALLY, SO IT UPDATES THE STUDENT PORTAL, AND IT UPDATES THE STAFF PORTAL AS WELL DAILY. NOBODY ELSE IS GOING TO HAVE ACCESS TO THE INFORMATION WITHIN THE APP BECAUSE IT IS A CLOSED APP. THE ONLY PEOPLE THAT WILL HAVE ACCESS TO IT WILL BE AT STAFF MEMBERS IN THE DISTRICT. ALL STAFF MEMBERS WILL HAVE ACCESS TO EQUAL ACCESS TO IT.
OK, SO AND THEN THE SAFETY TO HACKERS OR OUTSIDERS. IS THAT WHAT OUR DISTRICT IT'S COVERED BY THAT CORRECT. I MEAN SAFETY FOR HACKERS AGAINST HACKERS PROTECTED HAPPENED. I'M SURE RAPTOR WORKED ON THAT PRETTY DILIGENTLY. OKAY. THANK YOU. MR MAGIC. DENY SYRIAN NOW. MISS BRADY. HOW MUCH IS THE SPAT GRANT FOR HORSEBACK, GRANT. FOUR PLEASE DON'T QUOTE ME. I BELIEVE IT'S ABOUT $75,000. IS THAT ABOUT RIGHT? NO OKAY. MY SECOND QUESTION. WAS THIS TECHNOLOGY
[00:10:04]
LINKED OR SAINCT WITH THE BUS TECHNOLOGY THAT WILL BE USING IT IS NOT TWO SEPARATE THINGS, TWO SEPARATE THINGS. ANY OTHER QUESTIONS. MISS FREEMAN. THANK YOU VERY MUCH FOR THE INFORMATION. VERY INTERESTING PRESENTATION. THANK YOU. OUR NEXT PRESENTATION WILL BE BY MR LARRY GUERRA, AND HE WILL COVER ADAM M AND ADAM IN CONSIDER APPROVED PURCHASE OF CHROMEBOOKS AND LAPTOPS. THANK YOU, MR MERCY. GOOD EVENING, DR BLACK AND THE BOARD. UM I'M PRESENTING ON BEHALF OF TECHNOLOGY TONIGHT BECAUSE OF UNFORESEEN CIRCUMSTANCES, SO ITEM AND N OR FOR THE PURCHASE OF CHROMEBOOKS AND LAPTOPS. AND AS YOU KNOW, PURCHASING LAW, 44.0 31 REQUIRES US TO PROCURE THE SERVICES FOR EITHER SUCH AS THIS WHEN THEY GO OVER A CERTAIN THRESHOLD. SO WE USED. WE TALKED ABOUT THE LAST MEETING THROUGH A COOPERATIVE. TEXAS D I. R. COOPERATIVE WHICH ALLOWS US TO PURCHASE THESE UNDER CONTRACT AND WE ARE PURCHASING CHROMEBOOKS AND LAPTOPS. THANK YOU, MR ERA QUESTIONS FROM THE BOARD. MS BENAVIDEZ. CAN YOU TELL ME WHY THE CHROMEBOOKS ARE CURRENTLY GETTING REPLACED? I'M SORRY. CHROMEBOOKS GETTING REPLACED.DID YOU SAY THAT THE CHROMEBOOKS NORMALLY HAVE A 4 TO 5 YEAR LIFE, AND THIS YEAR IS THERE SIX YEARS, SO THEIR OUT OF WARRANTY AND WE'VE ACTUALLY GOT ONE MORE YEAR AT HIM, THEN ONE MORE THAN WE EXPECTED. WE KNOW WE CAN. NORMALLY IT'S FOUR YEARS AND WE TRY TO GO. FIVE ACTUALLY WENT SIX YEARS BECAUSE THEY WERE MADE IN PRETTY GOOD SHAPE. BUT THEY ARE GOING OUT OF WHERE THE IOWA SYSTEM WILL BE BACKED UP OUR SERVICE BY THE SOFTWARE COMPANY MORE SO THEY WERE. THEY WERE DUE TO BE CHANGED OUT ANYWAY. UM WHAT WILL HAPPEN TO THE ONES WE HAVE NOW? DID YOU MENTION THAT THEY GET SENT BACK AS CREDITS WHEN WE SEND THEM IN NORMALLY SO THAT WE'LL TRY TO DO IT SENT BACK AS MANY AS CAN. IN OTHER WORDS, WE WILL REPAIR AND KEEP US BACKUPS JUST IN CASE THERE'S DAMAGE ONES DURING THE YEAR. DEREK AND I'M JUST CLARIFYING. THIS IS ONLY FOR 5000 CRUMPETS TOTAL, WHICH IS OBVIOUSLY NOT ALL OF THE CHROMEBOOKS THAT WE OWN. THAT IS CORRECT THAT THEY'RE ALWAYS THERE ON A CYCLE SO EVERY WE REPLACED 5000 AT A TIME. AND THIS IS THE TIME FOR THESE 5000 TO GET A PLACE THAT MAKES SENSE. THANK YOU. YES MS GARZA ROJAS FOR THESE CHROMEBOOKS FOR THAT YOU'RE REPLACING. LISTING. THE CHROMEBOOKS OF HER STUDENTS.
THERE'S TWO TYPE CHROME BOOKS THAT THEY HAVE AND THAT THESE WILL GO ON TO STUDENTS AND TO REPLACE THE ONES THAT ARE DAMAGED FOR STUDENTS AS WELL, BUT THEY'RE THERE SOLELY FOR STUDENTS. ANY FURTHER QUESTIONS. WHAT YOU WERE LOOKING RIGHT? OKAY, MR GARRETT. THANK YOU VERY MUCH. THANK YOU. MR MERCER. ARE THERE ANY FURTHER ADMINISTRATIVE REPORTS? NO, SIR. THAT CONCLUDES
[4. BRIEFING SESSION WITH ADMINISTRATIVE STAFF REGARDING THE POSTED AGENDA FOR THE REGULAR BOARD MEETING SCHEDULED FOR 7:00 PM ON FEBRUARY 2, 2023]
THE ADMINISTRATIVE REPORTS. OKAY WE'LL MOVE TO AGENDA ITEM FOUR. BOARD MEMBERS. DO YOU HAVE ANY QUESTIONS REGARDING CONSENT AGENDA ITEMS? CONSENTED INTO ITEMS. MISS BRADY UM, I HAD A QUESTION ABOUT LETTERS. OH, JUST KIND OF WHAT HAPPENED AND. I DON'T KNOW IF IT'S A MALCOLM QUESTION. IT'S ABOUT THE PURCHASING OF THE CLASSROOM FURNITURE. THAT WAS IN THE BOND.BUT THEN IT'S NOT IN THE BOND. DO YOU RESPOND TO THAT ONE? THIS IS THE FURNITURE. THE FURNITURE THAT WE HAD WAS IN THE BOND. BUT THEN NOW WE'RE PAYING FOR IT. JUST QUARTER FURNITURE. YES, IT WAS. IT WAS IT HAS BEEN DELIVERED IN 2021. AND BECAUSE WE TOOK IT OUT OF THE CONTRACT AND TRY TO SAVE MONEY BY USING PAYING FOR OURSELVES. UM, THEY HAD NEVER REISSUED THE INVOICE TO US. SO WE FINALLY GOT HIM TO REISSUE THE INVOICE. SO WE BROUGHT IT BACK BEFORE YOU ALL SINCE IT'S YOU KNOW, A YEAR AND A HALF OLD AND IT LOOKED LIKE A PURCHASE ON THIS YEAR'S BOOKS.
SO WE WENT STRAIGHT THROUGH THEM THAT ARE GOING THROUGH THE G C. OKAY. THANK YOU FOR THE CLARIFICATION. YES, MA'AM. THANK YOU, MR BRADY. THANK YOU, MR GRAHAM. ANY OTHER QUESTIONS ABOUT CONSENT AGENDA, IRELAND LOOKING AFTER RIGHT? SEE NONE. OKAY SO WE WILL MOVE TO AGENDA ITEM FIVE BOARD MEMBERS, WE ARE. WE'VE REACHED THE END OF THE AGENDA FOR THIS PRE BREED PRE MEETING BRIEFING. AND WE ARE ADJOURNED AT 6:16 P.M.
* This transcript was compiled from uncorrected Closed Captioning.