[00:00:05]
I CALL THIS PRE MEETING BRIEFING OF THE CARROLLTON FARMERS BRANCH EYES STEVE BOARD OF TRUSTEES ORDER AT SIX PM ON APRIL 6TH 2023 PURPOSE OF THIS PRE MEETING BRIEFING IS TO CONDUCT A BRIEFING SESSION WITH ADMINISTRATIVE STAFF REGARDING THE POSTED AGENDA. FOR THE REGULAR BOARD MEETING, WHICH IS SCHEDULED FOR SEVEN P.M. TONIGHT. APRIL 6TH 2023 FOR THE RECORD, THE BOARD MEMBERS PRESENT OUR SALLY DEREK CASSANDRA HATFIELD. TERROR ROBOTIC CAROLINE BENAVIDEZ, ILEANA GARCIA ROJAS. KIM BRADY AND MYSELF LESS BLACK. OH, I HAVE A GREEN LIGHT, BUT APPARENTLY IT'S NOT WORKING SO BETTER OKAY? UM OKAY, SO WE ARE ALL HERE. OUR NEXT ITEM IS AUDIENCE FOR GUESTS. DO WE HAVE ANY WHO WISH TO SPEAK? OKAY, SO
[3. Administrative Reports]
WE'LL SKIP AGENDA ITEM NUMBER TWO. WE'LL MOVE TO AGENDA ITEM NUMBER THREE, WHICH ARE ADMINISTRATIVE REPORTS AND I WILL TURN TO DR ELDRIDGE. ARE THERE ANY REPORTS BY ADMINISTRATION TONIGHT? YES, SIR. UM, TODAY WE HAVE REPORTS ITEM FIVE P AND ITEM FIVE. Q.FOR MALCOLM MALCOLM REPRESENT THOSE AS LISTED ON YOUR AGENDA. THERE IT IS. GREEN LIGHTS. ALL RIGHT. THANK YOU. DR ELDREDGE, MEMBERS OF THE BOARD. IT'S MY PRIVILEGE THIS EVENING TO BRING US FORWARD. UH, ITEM. SO, WHICH IS THE GMP FOR THE SUMMER 23 MIDDLE SCHOOLS. SO AS WE GO ALONG THROUGH THE BOND, WE KNOW THAT WE HAVE A SEVEN ELEMENTARY'S THAT WE'RE WORKING WITH. THAT'S COUNTRY PLACE. MCCOY FOR NO ROSEMEAD, CENTRAL CARROLLTON AND FARMERS BRANCH.
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
WE'VE GOT TO DO MORE THERE. THE DARK BLUE IF WE EXCEED THAT, WELL, THEN I'M NOT GOING TO MAKE IT TO THE BOTTOM OF THE BOND. AND THAT'S BAD NEWS, TOO. SO AS YOU LOOK DOWN THE LIST, YOU'LL SEE EVERY PROJECT SITTING COMFORTABLY WITHIN THAT BLUE. EARLY PROJECTS ARE CLOSING OUT, SO THOSE LINES ARE TIGHTENING UP. AND THAT MONEY IS GOING INTO THE CONTINGENCIES TOWARDS THE BOTTOM. UM THE GREEN IS OUR CONTRACTED VALUE AND ARE RED IS THE MONEY OUT THE DOOR. SO IF WE TAKE A LOOK AT SHEFFIELD FAIRFIELD MOVED IN. YEP BTCO? YEP WE'RE STILL SITTING ON SOME RETAIN EGE. THE CONTRACT IS FULL EMISSION THEIR WORK. SO YOU'RE GOING TO SEE THAT LITTLE BIT OF GREEN BECAUSE I'M GOING TO HOLD THEIR FEET TO THE FIRE UNTIL THEY FINISH THEIR WORK THERE. UM SO THAT'S WHERE YOU'LL SEE THE DIFFERENCE BETWEEN THE RED AND THE GREEN IS MONEY OUT THE DOOR AND THE GREEN IS THE CONTRACT VALUE. SO AS WE GO DOWN THE LIST, YOU'LL SEE THIS TO HATCHED MARKS. OF COURSE, THIS IS WHAT WE'RE MAKING DECISIONS ON THIS EVENING. THE ITEM HERE THE SUMMER 23 PROJECTS. THAT'S $18 MILLION TO SPEND AT THOSE SEVEN CAMPUSES. IT WILL BE THE NON STRUCTURAL CRITICAL ITEMS, SO WE'VE REALLY DONE AN EXCELLENT JOB DESIGN FIRM FROM LP, A TEAM FROM L. P A AND R CONSTRUCTION PARTNERS AT H E. AGENT HOW A G B WOW, I JUST CANNOT GET THAT TODAY. OFFICE BUILD A GROUP IS ALSO HERE. KIWI AND HIS TEAM. THEY'VE WALKED THOSE CAMPUSES.
THEY'VE REALLY HELPED US STUDY ONE OF THE REASONS THESE PROJECTS CAME TO THE END OF THE LINE WAS, THESE ARE THE TOUGHEST TOUGHEST CAMPUSES. EVERYTHING THAT'S KIND OF BUILT IN THE TWO THOUSANDS OF NEWER WE KNOW THE CODES. WE KNOW THE STRUCTURES. THE DRAWINGS ARE CURRENT. AS WE GO FURTHER AND FURTHER BACK DOWN, YOU'RE STARTING TO CROSS MULTIPLE CONSTRUCTION TYPES. OLD CODES. OLD DRAWINGS. WHILE THESE GUYS HAVE DONE A PHENOMENAL JOB , FIGURING OUT WHAT WE NEED TO DO IN THIS FIRST ROUND AS AS WE KNOW, WE'VE GOT A FUTURE FUNDING PACKAGE COMING UP IN MAY. WELL, WHATEVER HAPPENS THERE THE MONEY REMAINS AT THOSE CAMPUSES, SO IF THE PACKAGE DOESN'T PASS, THEN WE'LL COME BACK AND WE'LL FINISH THE SCOPE AS IT'S DESCRIBED IN YOUR DOCUMENT HERE. IF MAY ELECTION PASSES, THEN WE'LL BE DOING THAT WORK. SO EITHER WHICH WAY WE'VE BEEN CONSIDERING THAT AT EVERY SINGLE TURN SO THAT'S. ITEM O, WHICH IS THE GMP FOR THE SUMMER 23 PROJECTS AT 18.8 MILLION. THANK YOU. ARE THERE ANY QUESTIONS FROM BOARD MEMBERS? MR ERIC. MR MARONI. I WANT TO ASK ABOUT JUST THE TIMELINE ON THIS BECAUSE IT IS A SUMMER PLAN FOR ELEMENTARY SCHOOLS AND I KNOW OUR WINDOWS. NOT VERY LONG. SO WHAT ARE WE LOOKING AT? AND I THINK THAT SOME OF US PROBABLY A BIT OF A MISNOMER OR LAYOVER FROM THE DAYS OF WHEN WE HAD SUMMER CONSTRUCTION FOR 65 DAYS, UM, ALL SUMMER WINDOW NOW IS DOWN TO 15 DAYS, AND WE ALSO KNOW THE IMPORTANCE OF SUMMER SCHOOL SO JUST AS WE'VE DONE FOR THE LAST THREE SEASONS. WE'RE PARTNERING WITH THE MINISTRATIONS IN AND SUMMER SCHOOL, FOLKS. WE WILL HAVE SUMMER SCHOOL AT EVERY ONE OF THESE CAMPUSES, SO WE REALLY WILL BE STARTING KIND OF INTO MAY WILL START MOVING TO THOSE
[00:05:05]
SITES DOING THE LOW VOLTAGE WIRING ABOVE CEILING STARTING TO SCOPE THEM OUT, AND WE'LL WORK RIGHT THROUGH SUMMER SCHOOL. THERE WILL BE A SECTION OF THE BUILDING SET ASIDE FOR SUMMER SCHOOL, SO I HAVE ALL OF THAT GOOD STUFF. AS SOON AS THEY ARE IN JULY. THEN WE'LL KIND OF ACCELERATE THROUGH THOSE SPACES, TRY TO DO ALL THE MECHANICAL WORK AND THE LOW VOLTAGE STUFF.THE CAMERAS, THE ACCESS CONTROLS . WE'VE GOT REALLY GOOD AT WORKING AFTER HOURS WEEKENDS, MOST FOLKS DON'T KNOW WE'VE BEEN DOING UPGRADES ACROSS THE DISTRICT SO FAR, SO WE'LL BE WORKING ALL THE WAY THROUGH OCTOBER NOVEMBER BEFORE WE REALLY PUT A BOW ON THAT. JUST TO FOLLOW UP, SO WE DON'T IMAGINE THAT THIS WILL IMPACT LEARNING ON THE CAMPUSES. WHILE THE WORK IS BEING DONE, WE WILL MINIMIZE IMPACT. WE WILL HAVE CONSTRUCTION ON CAMPUS, BUT WE OBVIOUSLY WORKED VERY CLOSELY WITH THE PRINCIPAL TO MAKE, AS YOU KNOW, WE MINIMIZE DELIVERIES DURING PICK UP AND DROP OFF. YOU KNOW, WE'RE VERY RESPECTFUL OF ANY TESTING DAYS. WE TRY TO DO AS MUCH ON NIGHTS AND WEEKENDS AS POSSIBLE. BUT YES, DURING SUMMER SCHOOL, THERE'LL BE SOME . WE KNOW WE'RE GONNA HAVE TO SHUFFLE FOLKS SO THAT THEY ARE IN A SECTION OF THE BUILDING OFTEN, FOLKS WHEN THEY HAVE THEIR WHOLE BUILDING TO USE FOR SUMMER SCHOOL, THEY GET TO SPREAD OUT A LITTLE BIT MORE. THESE CAMPUSES WOULDN'T HAVE THAT OPPORTUNITY, SO WE'LL DO EVERYTHING IN OUR POWER TO MINIMIZE THAT IMPACT, BUT ITS CONSTRUCTION THEY WILL KNOW WE'RE THERE. MR MAGIC. DID YOU HAVE A QUESTION OR COMMENT, BUT I WILL. OKAY I THOUGHT I SAW YOUR HAND. I THOUGHT I'D SHOW YOUR HAND A MINUTE AGO. SO FOLLOWING UP ON THAT, CAN YOU JUST BRIEFLY REVIEW OR COMMENT ON THE SAFETY AND SECURITY PRECAUTIONS WHEN FULL, HAVE CREWS INSIDE THE BUILDING WITH ABSOLUTELY YES. THANK YOU, MA'AM. UM SO OBVIOUSLY ALL OUR GUYS ARE BACKGROUND CHECKED, AND THEY ALL THE WAY BADGES AND I D S ONE OF THE GUYS FROM AUTHORS BUILDERS GROUP WILL BE ON SITE ANYTIME THAT THERE'S PEOPLE THERE, SO WE OBVIOUSLY ALWAYS HAVE SUPERVISION ON SITE. WE HAVE SITE PLANS AND LOGISTIC PLANS THAT WE REVIEW WITH THE CAMPUSES. NORMALLY BY THE STAGE. I'VE KIND OF SHOWN A LOT MORE TO THE CAMPUSES, BUT TO BE HONEST, UNTIL WE GET CONTRACTS AND HAVE ACTUALLY SIGNED ON, FOLKS ARE DELIVERY DATES ARE SO UNCERTAIN SO AS SOON AS WE CLEAR THIS EVENING, OUR TEAM WILL BE CALLING THE CAMPUSES AND STARTING TO SCHEDULE THOSE MEETINGS AND GETTING THOSE DATES TIGHTENED UP. THE OTHER PART IS, OF COURSE, SEPARATING ANY KIND OF WORK THAT'S GOING ON. SO IF THERE IS ANY HEART ATTACK, CONSTRUCTION WORKER OVERHEAD CONSTRUCTION WORK, WE OBVIOUSLY SEPARATE OURSELVES FROM THE CAMPUS AS WELL. TO SAY THAT REMEMBER THIS IS THAT UGLY BONDS OR A LOT OF THIS WORKERS H V A.
C ON THE ROOF, WHICH IS NICE. WE'RE OUTSIDE OF THE BUILDING. IT'S ALSO A LOT OF CAMERAS, ACCESS CONTROL. ROLES. THOSE TYPES OF SECURITY UPGRADES BECAUSE WE FELT THOSE JUST CAN'T WAIT. UM, THAT'S AGAIN. SO A TREE A C AND TECHNOLOGY SECURITY UPGRADES WITH THE REALLY THE TOP PRIORITY ON THESE ANY QUESTIONS FROM THIS? SIDE OF THE DICE. OKAY THANK YOU, MR MULRONEY OR THEIR OTHER AGENDA ITEMS YOU'RE GOING TO SPEAK TO, UH FOR THE SECOND TIME IN MY CAREER. I THOUGHT IT WAS THE FIRST BUT UNFORTUNATELY WILL BE THE SECOND. UM I'M BRINGING FORWARD A CHANGE ORDER. NORMALLY WE ALWAYS BRING BACK A NEGATIVE $1 CHANGE ORDER. IN THIS CASE, WE HAVE AN OPPORTUNITY TO DO RIGHT AND I THINK IT'S THE RIGHT THING TO DO SO OVER AT NEWMAN SMITH, UM THE CODE AS IT IT ERTS TO THE PLANNING AND ZONING IS A LITTLE BIT OF OPEN TO INTERPRETATION.
UM AND WHAT IT MEANS IS THAT IF YOU CHANGE SUBSTANTIALLY CHANGED THE V A C. THEN YOU HAVE TO SCREEN IT. SO THAT'S PUTTING BIG METAL PANELS ON THE ROOF ON THE WALLS SO THAT YOU RAISED THAT HEIGHT, SO YOU WON'T SEE IT FROM JOSIE LANE. IT WAS NOT ORIGINALLY PART OF THE TOWN'S EXPECTATIONS. IT WAS NEVER ENOUGH PERMITTED SET. NOW THAT WE'VE COMPLETED THE WORK, THEY'VE ASKED US TO GO BACK AND DO THAT. UM AND SO IF YOU LOOK AT OUR BIOGRAPH AGAIN, NEWMAN SMITH IS RIGHT UP HERE. IT'S GOT A LITTLE HATCH PIECE TO IT. WE STILL WITHIN OUR BLUE. IT'S GETTING A LITTLE TIGHT, BUT THAT'S OKAY. WELL AS THE BOND AS WE CROSSED THAT 80% MARK, I FEEL A LOT MORE COMFORTABLE USING MORE OF THAT BLUE. IT'S THE RIGHT THING TO DO WITH THIS PROJECT. IT WILL DRESS UP THE FRONT OF OUR BUILDING. IT'S GOOD PARTNERSHIP WITH THE TOWN. I THINK IT MEETS THE ZONING CODES AS EXPECTED THERE, SO IT'S A WIN WIN WIN FOR EVERYBODY. UM SO WITH THE HELP OF NORTHSTAR AND AGAIN L P A HAS WORKED REALLY WELL, EXPLORING THE STRUCTURE ON THAT BUILDING. HOW DO WE MOUNT THESE METAL BRACKETS. HOW DO WE MAKE THIS LOOK CLEAN AND INTEGRATED. NOTHING ANNOYS ME MORE THAN WHEN YOU SEE THOSE BUILDINGS AND IT KIND OF LOOKS LIKE SOMETHING STUCK SOMETHING UP THERE. UM THIS IS GOING TO BE NICELY INTEGRATED WILL BE A BEIGE COLOR. UM, THAT'S SORT OF KIND OF JUST LOOKING EXTENSION OF THAT PARAPET WALL. UM BUT IT WILL SCREEN THOSE UNITS FROM JOSIE LANE. I THINK THAT'S BEING A GOOD NEIGHBOR. LIKE I SAID, PARTNERS WITH THE TOWN. THEY'VE ASKED FOR IT. I THINK THAT'S FAIR. UM AND IF IT'S OUR BUDGET, SO I'M BRINGING THAT FORWARD TO THIS EVENING. THANK YOU THEIR QUESTIONS. IT'S BEEN A FETUS. I WAS GONNA ASK. WHAT'S THE LONGEVITY OF THE SCREENS WILL BE A 10 15 YEAR LIFE CYCLE. IT IS A ALUMINUM PRODUCT THAT WILL USE SO IT HAS AN INTEGRAL AS A POWDER COAT TYPE COVER ON IT, SO IT WOULD HAVE A 10 15 YEAR FINISH WARRANTY. HONESTLY WE SEE A LOT LONGER LIFE OUT OF THOSE
[00:10:04]
TYPES OF PANELS, BORROWING ANY HAIL DAMAGE, HIGH WINDS. YOU KNOW ANYTHING THAT WOULD BE ACTIVE NATURE IN THAT REGARD, SO PROBABLY 20 YEARS AT THE LONG LIFE. THANK YOU. THANK YOU ANY OTHER QUESTIONS, MISS HATFIELD? THANK YOU, MR BERLUSCONI. JUST TAKE CLARIFY FOR THE PUBLIC BECAUSE WE'RE TALKING ABOUT THE BLUE LINE, AND I CAN SEE THE BLUE LINE, BUT THE PUBLIC CAN'T SEE THE BLUE LINE. CAN YOU CLARIFY THAT THIS IS NOT TO BEGIN TO THE CONTINGENCY? YES MA'AM, SO THIS WAS STILL WITHIN THE PROJECT SPECIFIC CONTINGENCY . IT IS NOT TED UP DISTRICT CONTINGENCY AND IT WILL NOT HINDER ANY OF THE WORK DOWN THE LINE. UM, SO THIS FITS WELL WITHIN ITS PROJECT INTO ALLOWANCES AND DOES NOT IMPACT ANY OF OUR OTHER PROJECTS. ANY FURTHER QUESTIONS. OKAY THANK YOU, MR MULRONEY. THANK YOU VERY MUCH. DR DAVIS HAS A REPORT PRESS. GOOD EVENING, DOCTOR. OLDER DOCTOR BOY. I CAN'T TALK WHILE 26.THANK YOU, DR DAVIS. ARE THERE QUESTIONS MISS HATFIELD. YES, MR DAVIS. HOW WOULD THIS EMPLOYEE BE MADE AWARE OF THE ACTION TAKEN BY THE BOARD? OUR DUTY TO SEND A LETTER TO THE. ANY OTHER QUESTIONS. OKAY? THANK YOU, DR DAVIS. DR ELDERS. ARE THERE ANY FURTHER REPORTS FROM THE
[4. Briefing Session with Administrative Staff Regarding the Posted Agenda for the Regular Board Meeting Scheduled for 7:00 PM on April 6, 2023]
ADMINISTRATION TODAY, OKAY? THAT BRINGS US TO AGENDA ITEM NUMBER FOUR BOARD MEMBERS. DO YOU HAVE ANY QUESTIONS OR, UM, REGARDING OUR CONSENT AGENDA ITEMS TONIGHT? MISS HATFIELD. I DON'T HAVE A QUESTION, BUT I JUST WANT TO LET YOU KNOW THAT I AM GOING TO PULL. SORRY I DIDN'T HAVE IT PULLED UP. UM T FIVE T. FIVE C T AS IN TOM. YES I WAS NOT PRESENT AT THAT MEETING. OKAY, OKAY.VERY WELL. ANY OTHER QUESTIONS, COMMENTS ABOUT CONSENT AGENDA. OKAY? UM SO I THINK WE'RE READY TO MOVE TO OUR FIFTH AGENDA ITEM, WHICH IS ADJOURNMENT. UM SO WE WILL ADJOURN THIS PRE ME
* This transcript was compiled from uncorrected Closed Captioning.