[1. Call to Order]
[00:00:06]
I CALL THIS PRE MEETING BRIEFING OF THE CARROLLTON FARMERS BRANCH IST BOARD OF TRUSTEES TO ORDER AT 6 P.M. ON JUNE 1ST 2023. PURPOSE OF THIS PRE MEETING BRIEFING IS TO CONDUCT A BRIEFING SESSION WITH ADMINISTRATIVE STAFF REGARDING THE POSTED AGENDA. FOR THE REGULAR BOARD MEETING SCHEDULED FOR 7 P.M. ON JUNE 1ST 2023 FOR THE RECORD, THE BOARD MEMBERS PRESIDENT OR SALLY DEREK, CASSANDRA HATFIELD, TERRA BOCEK, CAROLINE BENAVIDEZ. ILEANA GARCIA ROJAS, KIM BRADY AND MYSELF WEST BLACK. THE NEXT ITEM IS AUDIENCE FOR GUESTS. PERSONS WHO WISH TO SPEAK DURING AUDIENCE FOR GUESTS. MUST HAVE COMPLETED A FORM FOR THIS PURPOSE AND PLACE IT IN THE DESIGNATED LOCATION. DO WE HAVE ANY THANK YOU MISS CANADA, SO
[3. Administrative Reports]
WE'LL MOVE SINCE THERE ARE NO ONE HERE FOR AUDIENCE FOR GAS WILL MOVE TO AGENDA ITEM NUMBER THREE, WHICH ARE OUR ADMINISTRATIVE REPORTS. DR ELDRIDGE. ARE THERE REPORTS BY THE ADMINISTRATION AND YES, AND I WOULD LIKE TO ASK MALCOLM TO COME UP TO THE PODIUM TO DISCUSS THE ITEMS. EIGHT U EIGHT W EIGHT DOUBLE A EIGHT DOUBLE B, C AND D SO MALCOLM TAKE IT AWAY. COUPLE OF LIFE. WE'VE SAID INFRASTRUCTURE IN PLACE TO START TAKING ON UH, SOME SMALL PROJECTS, AND THIS IS A GOOD EXAMPLE OF THAT. SO FOR EIGHT YOU YOU'VE GOT THE INSTALLATION OF AUDIOVISUAL EQUIPMENT CREEK VIEW A W KITCHEN EQUIPMENT ACROSS THE DISTRICT, DOUBLE A.WE HAVE THE PARKING AT THE NANCY WARDEN CENTER. BB IS PLAYGROUNDS OF PLAY. MCLAUGHLIN STRICKLAND AND STOCK. THOSE ARE YOUR FARMERS BRANCH SCHOOL SO WE CAN UTILIZE FARMERS BRANCH TIFF. FOR THOSE PROJECTS AS WELL AS, UH, PLAY SORRY BUSH, WHICH IS AN IRVING SO WE CAN UTILIZE IRVING TIP FOR THOSE PROJECTS. AND THEN , OF COURSE, TRACK AND FIELD PERRY, WHERE WE'LL BE USING 2018 BOND TO COMPLETE THAT PROJECT. SO A LOT OF THIS IS US GOING DIRECTLY TO THE VENDORS RATHER THAN GOING THROUGH TRADITIONAL GMP OR A GENERAL CONTRACTOR AND STUFF THAT THERE'S A COUPLE OF THINGS FOR US. IT ALLOWS US TO DEVELOP RELATIONSHIPS DIRECTLY WITH THE VENDORS. IT ALSO SAVES US SOME OVERHEAD. WE'RE NOT PAYING EXTRA SUPERVISION, BONDS , INSURANCE AND STUFF. WE CAN MAKE THAT RELATIONSHIP DIRECTLY WITH THAT VENDOR. UM AS WELL AS CONTROL THE TIMING ON THINGS.
GOOD EXAMPLE OF THAT WOULD BE THE KITCHEN EQUIPMENT. WE'RE GOING TO BE DOING MULTIPLE SMALL EQUIPMENT REPLACEMENT. THIS IS KIND OF YOUR COMBI OVENS, YOU KNOW, HEATERS, YOUR COOLERS, THINGS LIKE THAT. YOU'LL FREEZER FRIDGE FREEZERS. THIS WASHES. WE'VE GOT TO HAVE THAT RELATIONSHIP DIRECTLY WITH THAT VENDOR RATHER THAN GOING THROUGH A DESIGN FIRM AND AN ARCHITECT AND A GENERAL CONTRACTOR. WHAT THAT MEANS FOR US, THOUGH, IS THAT WE HAVE TO BRING EACH ITEM TO YOU INDIVIDUALLY. TO AUTHORIZE THE AMOUNT AND THEIR CONTRACT. UM AND THAT'S WHY YOU HAVE FIVE ITEMS BEFORE YOU, BUT REALLY THESE KIND OF FUNCTION AS ONE BUCKET, AND THAT'S HOW OUTLINES ALL THE WORK WILL BE DOING THIS SUMMER. OKAY THANK YOU, MR MULRONEY. BOARD MEMBERS.
DO YOU HAVE QUESTIONS? MR BRADY. SO THE OTHER SCHOOLS THAT NEED PLAYGROUNDS LIKE YOU KNOW, LIKE, WHERE ARE THEY ON THE LIST? GREAT QUESTION. UM SO WE TRY TO EVALUATE, UH, BEING HANDED OUT RIGHT NOW IS OUR ASSESSMENT BACK IN 2020. WE DID AN ASSESSMENT ACROSS THE BOARD. WE TRY TO LOOK AT THE PLAYGROUNDS IN TERMS OF TWO DIFFERENT WAYS. ONE IS IN TERMS OF THE CONDITION OF EQUIPMENT. SECOND IS IN TERMS OF THEIR PROGRAM AND PLACEMENT. WHAT WE KNOW IT'S STARK WAS THAT THE PLAYGROUNDS WERE ACTUALLY NEAR THE FRONT OF THE SCHOOL, WHICH IS A SECURITY NIGHTMARE.
IT HAS THAT STRANGE FENCE AROUND IT. IT HAS THAT DRIVE THAT KIND OF CUTS OFF FROM THE KITCHEN. SO YOU'VE GOT DELIVERIES AND THINGS . SAME THING WITH MIX TRICK THE KIDS ARE YOU GOT DELIVERIES AND THE BUS LANE. THEY'RE ALL HAPPENING AT ONCE, SO THOSE CAMPUSES ARE GOING TO TAKE A LITTLE BIT MORE EFFORT TO RELOCATE THINGS FOR NO. IS ONE OF THOSE CAMPUSES IF YOU LOOK WHERE THE PRE K PLAYGROUND IS, IT'S TUCKED UP TIGHT AGAINST THE BUILDING. AS THAT PROGRAMS GROWN . NOW, I BELIEVE THEY ALMOST HAVE TO SIX SECTIONS OF PRE K THAT DOESN'T HOUSE THEM ANYMORE , SO THAT'S A TANK GOING TO TAKE A LITTLE BIT MORE EFFORT TO RELOCATE THAT PLAYGROUND. THAT'S GOING TO TAKE US A LITTLE LONGER TO GET THERE. UM WHAT WE'LL BE DOING IS TRYING TO HIT ON THE LIST. YOU'LL SEE THAT ANY PLAYGROUNDS THAT ARE IN THE RIGHT LOCATION THAT WE CAN GO OUT THERE AND REPLACE EQUIPMENT QUICKLY. WE'RE GOING TO BE HITTING THOSE FIRST AND THEN MOVING THROUGH WITH MORE SUBSTANTIAL PROJECTS AS THEY NEED BE. SO FOR NO ROSEMEAD MCCOY, ACTUALLY ONE OF THE FIRST PROJECTS COMING OUT OF THE 23 BOND PACKAGE. AND THAT'S A PERFECT PARTNER WITH IT UNDERSTAND THE PROGRAM OF THE SCHOOL, THE LAYOUT OF THE SCHOOL WHAT NEEDS TO HAPPEN AND THEN WE CAN FIX THAT? SO WE TRY TO LOOK AT IT BOTH IN TERMS OF AGE OF EQUIPMENT, WHICH WE HAVE A LOT OF AGING EQUIPMENT OUT THERE. THERE'S NO DENYING IT, BUT ALSO IN TERMS OF THE WORK. WE DO. REMEMBER THAT PHILOSOPHY. WE'RE NOT GOING TO SPEND THAT DOLLAR TILL WE KNOW WHERE THAT DOLLAR FITS. I'M NOT GONNA WASTE EVERYBODY'S TIME FIXING EQUIPMENT AT $100,000. TO FIND OUT THAT IT'S IN THE WRONG PLACE. THANK YOU. ANY OTHER QUESTIONS ON BOARD, MR BOSTIC. SO MINE'S ON A PARKING SPACES, SO THE NUMBER OF PARKING SPACES IN ANY DESIGN IS DEFINED BY THE ENTITY CODE ORDINANCE. I'M GONNA ASSUME WE FOLLOWED THAT. YES
[00:05:04]
MA'AM. SO WHAT'S DRIVING THE NEED FOR THE EXPENDITURE IN THE PAST AND THEN? LOOKING FORWARD LONG TERM, WHICH EVENTS ARE ARE DRIVING THIS MULTIPURPOSE HAD TO DO SOME DIGGING ON THIS BECAUSE MY FIRST QUESTION WAS AND HOW DID WE GET PAST THE TOWN? UM, FIRST OF ALL THAT BUILDING KIND OF TOOK ON A LIFE OF ITS OWN. IT STARTED OUT JUST THE TECHNOLOGY OFFICERS. THEN THEY ADDED THE TRAINING. THEN THEY ADDED THE BALLROOMS. AND THEY ADDED, THAT BIG THING IS, BALLROOMS ARE TYPICALLY PARKED WITH A GUEST. SO YOU SEND OUT INVITATIONS FOR DINNER AND YOU INVITED, PLUS ONE PLUS TWO. SO YOU ASSUME THOSE FOLKS ARRIVE TOGETHER? NO EVENT CENTER IS GOING TO PARK 1 TO 1 SEATS FOR PARKING. YOU GO BANKRUPT. IT'S ALMOST $6000 A PARKING SPACE, SO YOU'RE NOT GONNA HAVE 800 PARKING SPOTS OUT THERE? BUT WHEN WE DO TRAININGS AND FOLKS ARE ARRIVING FROM DIFFERENT PARTS OF THE DISTRICT WHEN WE'RE DOING DISTRICT EVENTS THAT CHANGES THAT A LOT OF FOLKS ARRIVED BY THEMSELVES, UM AND THAT'S WHERE WE'RE STARTING TO SEE SOME OF THAT STRESS. SO WHAT WE DID WAS WE TESTED IT OUT, AND WE USED THE OVERFLOW PARKING AND LA VITA. AND THAT KIND OF BALANCE THINGS OUT REALLY NICELY FOR US, PARTICULARLY IN THE EARLY PART OF THE YEAR. AUGUST WHERE WE HAVE A LOT OF TRAINING EVENTS GOING ON. AND THAT WAS 65 SPACES THAT WE DID SOME SITE LAYOUT 65 CAN BE DOUBLE LOADED ON THE EXISTING USING THE EXISTING STRAIN EGE AND WE THINK IT WILL FIT THE SITE NICELY. OBVIOUSLY IF WE DID THIS, AND WE CAN GET A FEW MORE SPACES, WE'LL SQUEEZE AS MANY OUT THERE AS WE CAN, BUT WE THINK THAT 65 WILL DO REALLY WELL. ONE OF THE THINGS WE ALSO LEARNED ALONG THE WAY WAS A VETO STARTED HAVING YOUR OWN EVENTS. AND SO WHAT? WE WERE USING LAFITA'S OVERFLOW PARKING THE CAMPUS SAID. HEY, PLEASE STOP THAT. WE NEED OUR PARKING FOR OUR FOLKS. SO THAT'S ONE OF THE REASONS WHY WE WON'T BE USING THAT ALL THE TIME FOR OVERFLOW AND THEN FOR OUR LARGE EVENTS WHERE WE DO BIG TRAININGS, ETCETERA, AND WE KNOW THAT THERE'S GOING TO BE THAT LOAD. WE USE RANCH FOR YOU AND WE RUN A SHUTTLE BUS. UM SO WE THINK THE 65 WILL FIT THAT GAP OF WHAT WE NEED NOW, AND ANY LARGE EVENTS IF WE'RE GOING TO BE, YOU KNOW, ABOVE 607 100 PEOPLE THERE WE CAN USE RANCH VIEW AND HAVE A SHUTTLE. OKAY? THANKS. OH YEAH, AND THAT WOULD BE FUNDED OUT OF THE IRVING TIFF AS WELL. THE OTHER QUESTIONS FROM BOARD MEMBERS. CAME TO THE LEFT. LOOKING TO THE RIGHT. OKAY THANK YOU VERY MUCH. MR ALREADY[4. Briefing Session with Administrative Staff Regarding the Posted Agenda for the Regular BoardMeeting Scheduled for 7:00 PM on June 1, 2023]
. WE APPRECIATE IT. WE'LL MOVE NOW TO AGENDA ITEM NUMBER FOUR, WHICH IS BRIEFING SESSION WITH HIS WITH ADMINISTRATIVE STAFF REGARDING THE POSTED AGENDA FOR THE REGULAR BOARD MEETING SCHEDULED FOR 7 P.M. ON JUNE 1ST 2023. BOARD MEMBERS. ARE THERE ANY QUESTIONS REGARDING OUR CONSENT AGENDA ITEMS? OKAY? I HEAR NONE SEE NONE. SO WE'LL MOVE. UM TO AGENDA ITEM FIVE, WHICH IS A GERMAN. WE ARE ADJOURNED FROM PRE MEETING* This transcript was compiled from uncorrected Closed Captioning.