[1. Call to Order]
[00:00:08]
I CALL THIS PRE MEETING BRIEFING OF THE CARROLLTON FARMERS BRANCH I S D BOARD OF TRUSTEES TO ORDER AT SIX O'CLOCK PM ON NOVEMBER 2ND 2023. THE PURPOSE OF THIS PRE MEETING BRIEFING IS TO CONDUCT A BRIEFING SESSION WITH ADMINISTRATIVE STAFF REGARDED THE POST POSTED AGENDA FOR THE REGULAR BOARD MEETING SCHEDULED AT SEVEN PM ON NOVEMBER 2ND 2023. FOR THE RECORD BOARD MEMBERS PRESIDENT ARE TERROR ROBOTIC. SALLY DEREK. CAROLINE BENAVIDEZ, KIM BRADY, RANDY SHACHTMAN AND MYSELF. CASSANDRA HATFIELD. THE NEXT ITEM IS AUDIENCE FOR GUESTS. PERSONS WHO WISH TO SPEAK DURING AUDIENCE FOR GUESTS MUST HAVE COMPLETED A FORM FOR THIS PURPOSE AND PLACED IT IN THE DESIGNATED LOCATION PRIOR TO THE OPENING OF THE MEETING, MISS CANADA. DO WE HAVE
[3. Administrative Reports]
ANY REQUEST? ALRIGHT SAYING THAT WE HAVE NO REQUEST WILL MOVE ON TO AGENDA ITEM NUMBER THREE. DR ELDRIDGE, ARE THERE ANY REPORTS BY ADMINISTRATION? UM, YES. SO FIRST UP, WE'LL HAVE ITEMS C, WHICH IS LARRY GARA ON APPROVAL AND CONSIDER A FINANCIAL REPORTS. IS THAT RIGHT? THANK YOU. DOCTOR ORDERED GOOD EVENING, MISS HATFIELD AND THE REST OF THE BOARD. UM AS YOU KNOW, WE'RE PRESENTING THE FINANCIALS EVERY MONTH AND THE FINANCIAL REPORT YOU HAVE IN FRONT OF US FOR THE FINANCIAL SEPTEMBER FINANCIALS. AND IT'S THE FIRST OF 12 MONTHS FOR 2324 FISCAL YEAR AND A COUPLE OF THINGS I WANT TO JUST POINT OUT ON THE FINANCIAL REPORT IS ON.YOU CAN SEE ON THE REVENUE SIDE WE'VE WE'VE RECEIVED ABOUT 1.6 OF OUR ANTICIPATED REVENUE FOR THE YEAR. SO THAT'S WHY IT'S IMPORTANT THAT WE HAVE, UM, PRETTY SOLVENT BANK ACCOUNT AND HEAVY FUND BALANCES LIKE WE HAVE TO BE ABLE TO OPERATE THE DISTRICT ON A DAILY BASIS. AS YOU CAN SEE, IT'S ONLY 1.6% AT THIS POINT. ON THE EXPENSE SIDE. YOU CAN SEE WE EXPENDED ABOUT 9% OF THE BUDGET, WHICH MAY LOOK A LITTLE SKEWED SINCE IT'S THE FIRST MONTH. BUT A BIG CHUNK OF THAT IS THE PAYROLL THAT WE ACCRUE IN AUGUST HAS TO BE CHARGED TO THE NEW FISCAL YEAR BY LAW, AND ALSO THE T I A PAYMENT THAT WE'RE TALKING ABOUT LATER THIS EVENING WAS IN AUGUST. PAYROLL EXPENSES WELL, SO IT MIGHT LOOK A LITTLE SKEWED, BUT OVERALL. WE'RE OUT.
WE'RE OUT OF THE GATES A LITTLE BIT BETTER THAN WE ANTICIPATED AS WELL. SO WE'RE LOOKING GOOD FOR THE YEAR AND I THINK WE'LL BE UM, REALLY EXCITED WHEN THE END OF THE YEAR COMES. SO DO YOU HAVE ANY QUESTIONS ON THE FINANCIAL REPORT? I'LL TAKE HIM. BOARD MEMBERS. DO YOU HAVE ANY QUESTIONS? VIDAS. THANK YOU, MR GARRETT. DID YOU SAY 9.6? ON THE EXPERIENCE. MR CHAIR. I THINK IT'D BE HELPFUL. IF YOU TOLD WHAT PAGE NUMBER YOU'RE ON AND ABOUT WHERE YOU WERE AT. WHEN YOU SAY THE PERCENTS, PLEASE. ON PAGE TWO. IT'S 9.3% FOR THREE. OKAY, THANK YOU. ADDITIONAL QUESTIONS. BOARD MEMBERS. ALL RIGHT. THANK YOU, MR KARA. OKAY. THE NEXT ITEM IS MISS HOLCOMB FOR APPROVAL AND PURCHASE OF PROFESSIONAL DEVELOPMENT. TRAINING FOR CAMPUS STAFF DEVELOPMENT SOLUTION TREE. GOOD EVENING, PRESIDENT HATFIELD, DR ELDRIDGE AND DISTINGUISHED MEMBERS OF THE BOARD THIS EVENING. I AM REQUESTING OR WE ARE REQUESTING A PURCHASE FOR A SOLUTION. TREE REVISED CONTRACT? UM THE CONTRACT THAT WE HAD LAST YEAR. WE ACTUALLY ENDED UP WITH A CREDIT BECAUSE THE TRAINING THAT WAS ORIGINALLY SCHEDULED WAS A VIRTUAL TYPE TRAINING. UM THAT TRAINING DID NOT HAPPEN. AND SO WE ENDED UP WITH A CREDIT OF $145,000 AND 900 $145,955.
FOUR OF OUR CAMPUSES WERE EXPECTED TO GET ON CAMPUS STAFF DEVELOPMENT SUPPORT FROM ANOTHER OUTSIDE ENTITY THAT IS NO LONGER IN BUSINESS, AND SO THEY WERE EXPECTING TO RECEIVE ON CAMPUS.
UM INSTRUCTIONAL SUPPORT INSTRUCTIONAL COACHING AROUND THEIR INSTRUCTIONAL TIER ONE BLOG, SO IN AN EFFORT TO CONTINUE TO SUPPORT THOSE CAMPUSES, BUT THEN ALSO UTILIZE OUR CREDIT. WE HAVE DECIDED TO MOVE THAT OVER TO SOLUTION TREE FOR AN IN HOUSE ON CAMPUS TYPE STOP DEVELOPMENT. SO WHAT WOULD THIS WOULD LOOK LIKE IS THEY WOULD WORK COLLABORATIVELY WITH THE PRINCIPLES THERE WILL BE AN ASSIGNED CONSULTANT WITH EACH CAMPUS THAT WOULD BE PAIRED UP AROUND THEIR DEMOGRAPHICS AND CAMPUS NEEDS. THEY WOULD WORK WITH THE CAMPUS PRINCIPLE ON BEING ABLE TO EXECUTE THEIR PROFESSIONAL LEARNING COMMUNITIES EFFECTIVELY. LOOKING AT DATA AS WELL AS GOING INTO CLASSROOMS AND MAKING RECOMMENDATIONS FOR INSTRUCTIONAL IMPROVEMENT. SO THE FOUR CAMPUSES THAT WOULD HAVE RECEIVED THE SUPPORT FROM THE OTHER COMPANY WOULD RECEIVE FIVE DAYS OF ON SITE SUPPORT WITH SOLUTION TREE AND IN AN EFFORT TO THEN CONTINUE TO BUILD UP CAPACITY IN OUR FEEDER PATTERN WHERE THESE FOUR CAMPUSES ARE, ACTUALLY, UM UM VERTICALLY ALIGNED. WE HAVE DECIDED TO PULL IN A MIDDLE SCHOOL AS WELL AS A HIGH SCHOOL TO BETTER SUPPORT THAT ENTIRE FEEDER PATTERN. SO THE CAMPUSES THAT WE WOULD EXTEND THIS TO WOULD BE CENTRAL WOULD BE CENTRAL ELEMENTARY, MCKAMEY
[00:05:03]
ELEMENTARY, MCWHORTER RIVER CHASE AND SHEFFIELD. AND THEN POKE MIDDLE SCHOOL AND SMITH HIGH SCHOOL AND SO WITH THAT WE WOULD UTILIZE OUR CREDIT AND THEN EACH CAMPUS WOULD GET THE FIVE DAYS OF ON SITE STAFF DEVELOPMENT WITH THE SOLUTION TREE CONSULTANT SO WE WOULD JUST HAVE TO PAY THE DIFFERENCE BETWEEN WHERE THE CREDIT DOES NOT. WE WOULD UTILIZE THE CREDIT AND THEN A LITTLE MORE. THANK YOU, MISS HOLCOMB. BOARD MEMBERS. YOU HAVE QUESTIONS.OKAY. THANK YOU. FOR THE INFORMATION. YES, MA'AM. OKAY THE NEXT ITEM IS MR MOORE AND MR BLACKBURN, AND IT'S CONSIDERED AND APPROVED ARCHITECTURAL SERVICE CONTRACTS.
IN DR ELDRIDGE, PRESIDENT HATFIELD AND NUMBERS OF THE BOARD. JUST TO SUMMARIZE QUALIFIED. I THINK THE QUESTION WAS REGARDED TO ARCHITECTS AND WE QUALIFY THE POOL INITIALLY IN THE EARLY SUMMER. LAST SUMMER AND THEN AS FAR AS STEP TWO WE WENT A LITTLE BIT FURTHER AND SHORTLISTED SIX FIRMS. WITHIN INTERVIEWED THREE FIRMS AND, UH, CAME UP WITH THREE FIRMS WE FELT WERE THE BEST QUALIFIED FOR THE DISTRICT, AND THOSE ARE THE FIRMS THAT WERE RECOMMENDING TONIGHT TO BE CONSIDERED FOR THE RENOVATION WORK FOR THE 2023 BOND. SO DO YOU HAVE ANY QUESTIONS? FOUR MEMBERS. DO YOU HAVE QUESTIONS? MR PROJECT. UM JUST A COMMENT AND, UM, A REQUEST. I'M I DON'T KNOW WHAT CONTRACT MECHANISM IS BEING USED. I WOULD ASSUME AN AI A STANDARD FORMAT. UM IF THERE'S ONE THING THAT WE COULD REVIEW THAT HAS SHOWN UP IN THE PAST THAT WE ENSURE ON EXPENSES, JUST EXPENSES, PRINTING ANYTHING LIKE THAT. UM THAT THERE'S NO PROFIT ON EXPENSES AS PART OF THAT, I THINK FOR, YOU KNOW, UTILIZING TAX PAYER MONEY. UM I JUST THINK THAT'S AN EXCESSIVE ASK SO IF Y'ALL COULD CHECK THAT, PLEASE? YES MA'AM. THE CURRENT CONTRACTS DO NOT ALLOW FOR MARK UPS ON A REIMBURSABLE. OKAY, PERFECT. THANK YOU. MEMBERS OF THE ADDITIONAL QUESTIONS. OKAY. THANK YOU VERY MUCH. DR ELDREDGE ANY OTHER REPORTS TONIGHT? NO, THAT COMPLETES HIM, OKAY? SO WE'LL MOVE ON TO ITEM NUMBER FOUR BOARD MEMBERS. DO YOU HAVE ANY QUESTIONS REGARDING ANY OTHER CONSENT AGENDA ITEMS FOR TONIGHT? ALRIGHT WITH NO ADDITIONAL QUESTIONS. WE HAVE NOW REACHED THE END OF OUR AGENDA FOR THE SUPREME MEETING BRIEFING AND WE ARE ADJOURNED AT 607.
* This transcript was compiled from uncorrected Closed Captioning.