[1. Call to Order]
[00:00:06]
ALRIGHT I CALL THIS MEETING OF THE CARROLLTON FARMERS BRANCH ISDA'S BOARD OF TRUSTEES TO ORDER AT SIX O'CLOCK PM AND JANUARY 22ND 2024 FOR THE RECORD NUMBERS PRESIDENT ARE KIM BRADY, RANDY SHACHTMAN AND MYSELF, CASSANDRA HATFIELD. WE DID NOT CONSTITUTE A QUORUM AND WILL NOT BE CONDUCTING BUSINESS ON BEHALF OF THE DISTRICT TONIGHT. THE NEXT ITEM IS AUDIENCE FOR GUEST PERSONS WISHING TO SPEAK DURING AUDIENCE FOR GUESTS MUST HAVE COMPLETED A FORM FOR THIS PURPOSE AND PLACED IT IN THE DESIGNATED LOCATION PRIOR TO THE OPENING OF THE MEETING. MISS CANADA HAS TOLD ME WE DO NOT HAVE ANYONE WISHING TO SPEAK SO WITH THAT WE'LL MOVE FORWARD.
[3. Presentation and Information Session for Individuals Who Are Interested in Running for the CFBISD School Board]
WE'LL PROCEED TO OUR NEXT AGENDA. ITEM ITEM NUMBER TWO. PRESENTATION AND INFORMATION SESSION FOR INDIVIDUALS WHO ARE INTERESTED IN RUNNING FOR THE C F B I S D SCHOOL BOARD. THIS PRESENTATION AND INFORMATION SESSION IS BEING PRESENTED TO EDUCATE MEMBERS OF THE C F B I S D COMMUNITY WHO ARE CONSIDERING RUNNING FOR THE SCHOOL BOARD. TOPICS TO BE COVERED WILL INCLUDE, BUT ARE NOT LIMITED TO THE LAWS, POLICIES AND REQUIREMENTS RELATED TO CANADA, ELIGIBILITY DUTIES AND THE RESPONSIBILITIES OF THE SCHOOL BOARD AND THE GENERAL ELECTION INFORMATION. THE SESSION WILL ALSO INCLUDE THE PROVISION OF INFORMATION FROM TO SCHOOL BOARD MEMBERS REGARDING THEIR INDIVIDUAL EXPERIENCES AS SITTING BOARD MEMBERS. SO WITH THAT, I'LL INTRODUCE MYSELF. MY NAME IS CASSANDRA HATFIELD AND I AM CURRENTLY THE SCHOOL BOARD PRESIDENT AND WE ARE SO EXCITED TO HAVE YOU ALL HERE WITH US TONIGHT. AS I MENTIONED, THE PURPOSE OF OUR PRESENTATION IS REALLY TO INFORM THE COMMUNITY. THIS WAS BORN OUT OF AN INITIATIVE FROM THE SCHOOL BOARD LAST YEAR WHERE WE REALLY WANTED TO MAKE SURE THAT OUR COMMUNITY MEMBERS UNDERSTOOD WHAT THE SCHOOL BOARD DOES AND HOW YOU CAN ENGAGE IF YOU WANTED TO AND RUNNING FOR THE SCHOOL BOARD. AND SO WE DEVELOPED THIS PRESENTATION LAST YEAR AND THEN ARE CONTINUING AT THIS YEAR. AND SO WE WILL BE SHARING A LOT OF INFORMATION WITH YOU TONIGHT AND ARE ALSO HAPPY TO ANSWER QUESTIONS. AND WITH THAT, I'LL TURN IT OVER TO MR BRADY. HI I'M TIM BRADY. UM I'VE BEEN ON THE SCHOOL BOARD EVERYBODY YEAR AND A HALF. SO STILL KIND OF BRAND NEW TO ME. UM I WILL SAY YOU LEARN A LOT. UH, SO IT'S GOOD TO KNOW ALL OF THIS INFORMATION TONIGHT. IT WILL BE OVERWHELMING. BUT PLEASE BE SURE TO GO BACK AND CHECK OUR WEBSITE SO THAT YOU'LL HAVE IT. UM YOU CAN PUT IT OFF. YOU CAN PLAY WITH IT. YOU CAN RE READ IT 1000 TIMES IF YOU'D LIKE. SO, UM, I HOPE YOU ENJOY TONIGHT. I WAS MAKING SO HERE'S OUR AGENDA FOR THIS EVENING. THIS PRESENTATION WILL BE AVAILABLE AFTER THE MEETING AND CONTAINS MULTIPLE HYPERLINKS WHERE YOU CAN FIND OUT MORE INFORMATION ABOUT THE SPECIFIC TOPICS THAT WE WILL ADDRESS. TONIGHT, WE WILL SHARE VALUABLE INFORMATION ABOUT WHAT SCHOOL BOARD MEMBERS DO IN OUR SERVICE OF STATE DIVERSITY OF THE COMMUNITY. HOWEVER WE ALSO WANT TO MAKE IT CLEAR THAT THIS IS NOT MEANT TO BE AN ALL ENCOMPASSING RESOURCE GUIDE. WE WILL ADDRESS COMMON QUESTIONS ARISE FOR INDIVIDUALS SEEKING ELECTION TO THE BOARD OF TRUSTEES. MORE EXTENSIVE INFORMATION IS AVAILABLE ONLINE AT THESE VARIOUS RESOURCES. THE RECORDING OF THIS PRESENTATION, ALONG WITH THE PDF OF THE PRESENTATION WITH WITH CLICKABLE LINKS WILL BE AVAILABLE ONLINE AT CFB ELECTIONS .COM. THE CLICKABLE LINKS ARE ALL IN BLUE UNDERLYING TAX THROUGHOUT THE PRESENTATION. ALSO DURING THIS PRESENTATION TONIGHT, BOTH CASSANDRA AND I SPEAKING ON BEHALF OF OURSELVES PERSONALLY AND NOT ON BEHALF OF THE ENTIRE BOARD. HERE'S SOME OF OUR DISTRICT FACTS. ONE OF THE FACTS THAT I FOUND PARTICULARLY ASTONISHING WAS THAT R C F B I S D ENCOMPASSES 53.42 MILES. WHICH IS A LOT OF GROUND TO COVER. WE HAVE 57 DIFFERENT SPOKEN LANGUAGES IN OUR DISTRICT. APPROXIMATELY 82% OF OUR KIDS ARE ENROLLED IN CTE PROGRAMMING.WE ALSO ENCOMPASSED BOTH DALLAS AND DENTON COUNTIES. AND WE ARE WE HAVE SIX CITIES WITHIN THE FBI SD LIMITS. SOME MORE OF OUR DISTRICT FACTS. WE HAVE APPROXIMATELY 24,500 STUDENTS.
38 CAMPUSES. ABOUT 35 3600 PLUS EMPLOYEES. AND YOU CAN SEE OUR ETHNICITIES THAT ARE BROKEN DOWN ARE ECONOMICALLY DISADVANTAGED COMPASS IS ABOUT 66% OF OUR POPULATION. ALRIGHT SO NEXT UP, WE WANT TO SHARE A VIDEO WITH YOU. THAT JUST EXPLAINS A LITTLE BIT MORE ABOUT OUR ROLES AS TRUSTEES. SO ONE OF OUR OBJECTIVES IS TO TRY TO SHOW YOU DIFFERENT MODALITIES OF
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INFORMATION, SO I WILL SHARE A LITTLE VIDEO AND THEN I'LL GO INTO OUR ROLES A LITTLE BIT MORE. MEMBERS. RACIAL.EVEN THOUGH GRANDPARENTS AREN'T ALWAYS AROUND. NOBODY ELSE.
BUILDING BRIDGES. JESSE. SO AS YOU CAN SEE, WE HAVE QUITE A BIG JOB AS THE SCHOOL BOARD TO REALLY WORK TO SUPPORT OUR STUDENTS AND OUR STAFF AND THROUGHOUT THE DISTRICT IS AN HONOR. I'VE SERVED ON THE ON THE SCHOOL BOARD FOR 2.5 YEARS, AND IT'S REALLY BEEN AN HONOR TO SERVE OUR COMMUNITY AND REALLY ENGAGE WITH OUR COMMUNITY AND LEARN MORE ABOUT THE NEEDS OF OUR COMMUNITY. SO I'M GOING TO SHARE A LITTLE BIT ABOUT MORE ABOUT THE ROLES OF THE SCHOOL BOARD MEMBERS AND I'M GONNA GROUP THEM IN FIVE CATEGORIES, AND SO I'LL GO INTO EACH ONE OF THESE CATEGORIES AND MORE DETAIL. SO I'LL START WITH THE FIRST ONE, WHICH IS ADOPTING GOALS AND PRIORITIES AND MONITORING SUCCESS. SO AS A BOARD OF TRUSTEES, ONE OF THE MOST IMPORTANT THINGS WE DO IS REALLY MAKE SURE THAT IT'S CLEAR TO THE SUPERINTENDENT AND THE STAFF. WHAT DIRECTION WHEN WE WANT THE DISTRICT TO GO IN, AND WE DO THAT IN A COUPLE DIFFERENT WAYS. ONE OF THOSE WAYS IS BY ADOPTING A LONG TERM STRATEGIC PLAN, AND SO WE HAVE COLLABORATIVE VISION 2030, WHICH WAS DEVELOPED IN 2019 BY COMMUNITY MEMBERS AND STAFF. TO REALLY PULL TOGETHER A 10 YEAR PLAN. OUR VISION AND MISSION STATEMENTS WERE ADOPTED AGAIN AND WHEN THIS WAS DEVELOPED, AND AS YOU CAN SEE, OPTIMIZING WAS THE REAL FOCUS OF OUR 10 YEAR STRATEGIC PLAN, REALLY MAKING SURE THAT WE'RE IN ALL AREAS OF OUR ORGANIZATION, OPTIMIZING OUR RESOURCES, OPTIMIZING THE HEALTH OF OUR STUDENTS. OPTIMIZING OUR FACILITIES, SAFETY, SECURITY AND INFRASTRUCTURE, OUR COMMUNITY ENGAGEMENT AND REALLY HOW WE'RE TEACHING OUR STUDENTS AND SO THAT STRATEGIC PLAN LIKE WE SAID , THE BLUE HYPERLINKS. THIS WILL BE AVAILABLE ON OUR WEBSITE AND YOU CAN CLICK ON THAT BLUE LINK AND I'LL TAKE YOU TO THE STRATEGIC PLAN SO YOU CAN SEE OUR 10 YEAR PLAN. THEN WE ALSO HAVE AN ANNUAL PLAN. THE ANNUAL PLAN IS DEVELOPED BY THE DISTRICT IMPROVEMENT COUNCIL WHO WORKS COLLABORATIVELY. IT'S COMMUNITY MEMBERS, STAFF MEMBERS , DISTRICT ADMINISTRATION MEMBERS WHO WORK TOGETHER TO REALLY DEVELOPED A ONE YEAR IMPROVEMENT PLAN TO CONTINUE TO ENGAGE THE DISTRICT IN THAT CONTINUOUS IMPROVEMENT MODEL, SO WE ADOPT ONE OF THOSE ANNUALLY WITHIN THAT THERE ARE ALSO CAMPUS IMPROVEMENT PLANS ARE CAMPUSES ALSO LOOK AT DATA AND MAKE DECISIONS ABOUT HOW THEY'RE GOING TO HAVE CONTINUOUS IMPROVEMENT MODELS. AND SO WE ADOPT THOSE, AND THEN FINALLY. WE HAVE HOUSE SPELL THREE GOALS IN 2018. THE LEGISLATIVE SESSION SET A REQUIREMENT THAT BOARDS MUST HAVE GOALS IN EARLY CHILDHOOD LITERACY, MATHEMATICS, PROFICIENCY AND COLLEGE CAREER AND MILITARY READINESS. SO AS A
[00:10:01]
PART OF THIS, THE SCHOOL BOARD ADOPTED THREE GOALS AND WE MONITOR THOSE ANNUALLY SINCE 2019. FOR AN ULTIMATE GOAL OF CONTINUING TO IMPROVE THE OUTCOMES FOR OUR STUDENTS IN THOSE THREE AREAS, SO THIS IS ONE OF THE ROLES OF THE SCHOOL BOARD MEMBER IS TO ADOPT THE GOALS AND PRIORITIES AND THEN WE WORK WITH THE SUPERINTENDENT TO MONITOR THE ORGANIZATIONAL EFFECTIVENESS TOWARDS THOSE GOALS THAT ARE SET. ANOTHER ONE OF OUR ROLES IS TO ADOPT POLICIES AND REVIEW THEM FOR EFFECTIVENESS. SO THIS IS ALSO GOING TO SAY THEY'RE ALL IMPORTANT BECAUSE ALL FIVE OF THE THINGS I'M GOING TO SHARE WITH YOU. I FEEL REALLY PASSIONATELY ABOUT, UM, BUT THERE ARE TWO BUCKETS THAT POLICIES FALL INTO ONE OF THEM IS LEGAL AND THE OTHER ONE IS LOCAL LEGAL POLICIES OR WHAT I WOULD CONSIDER TO BE THE NON NEGOTIABLES. THEY'RE BASED ON THE LAWS SET FORTH BY THE LEGISLATURE. AND WE DON'T HAVE THE FLEXIBILITY TO CHANGE THOSE. HOWEVER WE DO ADOPT THEM AND EVERY TIME THE LEGISLATURE MEETS AND THEY ADJUST THE LAWS AND, UM THEY ARE SET FORTH WE THAT ADOPT THE LEGAL POLICIES AND REVIEW THEM TO MAKE SURE WE UNDERSTAND AND ARE IN COMPLIANCE WITH THE LEGAL REQUIREMENTS SET FORTH BY THE LEGISLATURE. THEN WE HAVE LOCAL POLICIES. LOCAL POLICIES ARE DIRECTIVES FROM THE BOARD ITSELF. SO WE ADOPT AND RE ADOPT LOCAL POLICIES AS THE BOARD SEES FIT. THIS IS REALLY OUR CHANCE TO REALLY LOOK AT WHAT LOCAL NEEDS WE HAVE AND MAKE DECISIONS THAT ARE POLICIES THAT ARE SET FORTH TO REALLY ALIGNED WITH OUR COMMUNITY BELIEFS AND VALUES. UM WE DO HAVE WHAT WE CALL POLICY SUBCOMMITTEE, SO YOU'RE GOING TO HEAR MORE. KIM IS GOING TO TALK ABOUT IT ALL TALK ABOUT IT. WE OPERATE AS A BODY CORPORATE AND SO I, AS AN INDIVIDUAL, DO NOT MAKE A POLICY ADOPTED POLICY. WE OPERATE AS A BODY CORPORATE. ALL SEVEN OF US WORKING COLLABORATIVELY BEHIND THE DAIS, BUT WE DO HAVE WHAT WE CALL SUB COMMITTEES AND SUBCOMMITTEES GIVE US A CHANCE TO REALLY DIVE DEEPER INTO SOMETHING AND MAKE SURE THAT PEOPLE CAN SPEND MORE TIME IT DEVELOPED. IT TAKES THE WORKLOAD AND REALLY DEVELOPS IT AMONG US AND GIVES US ALL DIFFERENT BUCKETS THAT WE CAN REALLY DIVE DEEP INTO. SO WE DO HAVE A POLICY SUBCOMMITTEE AND OUR POLICY SUBCOMMITTEE TAKES DEEP DIVES INTO POLICIES AND REALLY LOOKS AT, UM THINGS THAT WE NEED TO DIVE DEEPER IN AND MAKE SOME DECISIONS ON. SO I WILL GIVE YOU SOME EXAMPLES. I'M ACTUALLY GONNA TAKE YOU TO THE BOARD POLICY MANUAL SO YOU CAN SEE AND ON THE BOARD POLICY MANUAL. THIS IS AVAILABLE ON OUR WEBSITE, YOU'LL SEE THAT IT'S BROKEN INTO SECTIONS RANGING FROM DISTRICT FOUNDATIONS, LOCAL GOVERNMENT BUSINESS AND SUPPORT PERSONNEL, INSTRUCTION, STUDENTS AND COMMUNITY AND GOVERNMENT RELATIONS. AND I WOULD JUST SHOW YOU AN EXAMPLE WITHIN THE SECTION A E IS THE EDUCATIONAL PHILOSOPHY. AND YOU'LL SEE THAT THERE IS A LEGAL FRAMEWORK AND A LOCAL POLICY. SO THE LEGAL FRAMEWORK LIKE I MENTIONED IS THAT LET WHAT THE LEGISLATURE HAS DEFINED THAT WE DO NOT HAVE CONTROL OVER. SO YOU WILL SEE WITHIN HERE THAT THEY TALK ABOUT HOW THE BOARD SHALL ADOPT A VISION STATEMENT AND COMPREHENSIVE GOALS FOR THE DISTRICT AND SUPERINTENDENT. SO THEY HAVE MANDATED THAT THAT IS OUR RESPONSIBILITY TO ADOPT A VISION STATEMENT AND COMPREHENSIVE GOALS. AND WHEN YOU GO INTO LOCAL POLICY, YOU THEN SEE OUR MISSION AND VISION STATEMENT, SO THIS HAS BEEN LOCALLY DEVELOPED VERSUS THE LEGAL FRAMEWORK SAID THAT WE SHALL DEVELOP A VISION STATEMENT , SO THAT'S KIND OF THE DIFFERENCE BETWEEN LOCAL AND LEGAL POLICIES. ANOTHER ONE. I'D LIKE TO SHOW YOU. THAT'S A GOOD EXAMPLE OF OUR OPERATIONS POLICIES. IT IS. C W. YOU CAN SEE WE HAVE A LOT OF POLICIES. THAT GOVERN THE DISTRICT. SO IT IS CALLED A NAMING FACILITIES POLICY AND YOU'LL NOTICE THERE IS NOT A LEGAL POLICY ON THIS ONE. THERE IS ONLY A LOCAL POLICY SO THE BOARD WORKED COLLABORATIVELY A FEW YEARS AGO TO DEFINE HOW WE WILL NAME FACILITIES WITHIN THE DISTRICT, SO THAT'S AN EXAMPLE OF AN OPERATIONAL POLICY THAT WE DEVELOPED LOCALLY WITHIN THE DISTRICT TO REALLY GOVERN AND HELP US HAVE PROCEDURES SET FORTH ON HOW WE ARE GOING TO NAME NEW FACILITIES AND THE PROCEDURES THAT GO ALONG WITH THAT. SO HOPEFULLY THAT HELPS YOU BETTER UNDERSTAND? UM THE DIFFERENCE BETWEEN LOCAL AND LEGAL POLICY. AND NEXT UP. ONE OF OUR RESPONSIBILITIES IS TO HIRE AND EVALUATE THE SUPERINTENDENT. SO WHAT'S REALLY IMPORTANT ABOUT THIS ONE IS THE SUPERINTENDENT IS THE SCHOOL BOARDS ONLY EMPLOYEE WE HIRE AND EVALUATE THE SUPERINTENDENT. IT IS OUR JOB AS A CORPORATE BODY TO WORK WITH THE SUPERINTENDENT. WE PROVIDE OVERSIGHT OF MANAGEMENT POLICY MAKING, PLANNING AND EVALUATION. SO WE REALLY DETERMINED THE WHAT? WHAT ARE THE PRIORITIES OF THE COMMUNITY? WHAT DO WE WANT THE DISTRICT TO FOCUS ON OUR CONTINUOUS IMPROVEMENT MODEL. BUT THE SUPERINTENDENT IS RESPONSIBLE FOR THE DAY TO DAY OPERATIONS AND MANAGEMENT OF THE DISTRICT. AND SO SHE REALLY DOES THE HOW OF THE DISTRICT. SO WHAT[00:15:04]
IS DETERMINED BY THE BOARD? WHAT OUR GOALS ARE OUR PRIORITIES OR THE POLICIES? WE WANT TO GOVERN THE DISTRICT AND THEN THAT DAY TO DAY OPERATIONS IS CONDUCTED BY OUR SUPERINTENDENT. WE THE BOARD, HIRE THE SUPERINTENDENT AND EVALUATE THE SUPERINTENDENT AND PROVIDE OVERSIGHT AND, UM, REALLY DIRECTION TO THE SUPERINTENDENT. ANOTHER ONE OF OUR ROLES AND RESPONSIBILITIES THAT THE COMMUNITY LIKES TO KNOW A LOT ABOUT IS ADOPTING A BUDGET AND SETTING THE TAX RATE. SO, UM . WHAT IT REALLY IS REALLY IMPORTANT ABOUT THIS IS THAT IT DOES STAY ADOPT A BUDGET, SO WE DO HAVE EXPERT STAFF THAT REALLY HELPED TO WORK WITH OUR BUDGET AND LOOK WITHIN THE BOUNDARIES THAT WE HAVE AND MAKE SURE THAT WE ARE IN ALIGNMENT WITH BEING ABLE TO MEET THE NEEDS OF OUR STUDENTS, AND THEY'RE THE EXPERTS IN THE FIELD. BUT WE LOOK AT THAT AND WE ADOPT THAT BUDGET. BUT WHAT WE ALSO DO IS WE MIGHT SAY WELL, IF THE INITIATIVE OF THE BOARD OR A PRIORITY OF THE BOARD IS TO FOCUS ON, FOR EXAMPLE, ATTENDANCE, WHICH IS ONE OF OUR PRIORITIES RIGHT NOW, THEN WHAT FUNDS ARE GOING TOWARDS THAT INITIATIVE TO MAKE SURE WE'RE MEETING THE NEEDS OF THE STUDENTS AND REALLY SUPPORTING OUR GOAL OF ATTENDANCE. SO THEY THEY MANAGE THE DAY TO DAY FUNDS, BUT WE DO ADOPT AND MONITOR THE BUDGET. THE NEXT THING THAT'S IMPORTANT TO KNOW IS THERE ARE TWO TAX RATES, SO THERE IS WHAT'S CALLED MAINTENANCE AND OPERATIONS, WHICH IS TRADITIONALLY CALLED M AND O. YES, MA'AM. SO THE QUESTION WAS, WHO IS THE STAFF THAT CREATES THE BUDGET? SO WE HAVE A CEO AND A STAFF THAT WORKS THROUGH THE BUDGET, BUT WE ADOPT THE BUDGET, SO WE'RE ACTIVELY ENGAGED IN THE PROCESS, BUT THEY MANAGE THE DAY TO DAY OPERATION OF THE BUDGET. GREAT QUESTION. CFO SORRY. THE CHIEF FINANCIAL OFFICER NOT OF THE SCHOOL BOARD. THAT IS NOT A BOARD MEMBER. THAT'S A STAFF MEMBER. SO BACK TO THE TAX RATE. WE HAVE MAINTENANCE AND OPERATIONS, WHICH IS CALLED EMMA. NO NO. IS YOUR DAY TO DAY EXPENSES FOR THE DISTRICT. SO IT'S THE ELECTRICITY. IT'S THE WATER BILL. IT'S PAYING FOR ALL THE STAFF THAT'S SUPPORTING STUDENTS, AND THAT'S THAT DAY TO DAY OPERATIONS OF THE SCHOOL DISTRICT ARE MAINTENANCE AND OPERATIONS BUCKET OF THE TAX RATE. THEN WE HAVE INS OR INTEREST AND SINKING FUNDS. THAT IS THE SIDE OF THE BUDGET THAT TYPICALLY DEALS WITH CONSTRUCTION AND LONG TERM PROSPECTS TO KEEP THE DISTRICTS FACILITIES GOING. AND THOSE IN S FUNDS ARE ALSO, UM CALLED BY BOND ELECTIONS AND WE ISSUE BONDS SALES, AND SO THE SCHOOL BOARD MANAGES THE WHAT THE TAX RATE IS ALONG WITH THE BUDGET, AND THEN WE WILL CALL BOND ELECTIONS AND ISSUED ON SALES. BUT IT'S IMPORTANT TO KNOW THAT THE I N S AND M N O. RATES DO COME TO THE VOTERS. AND SO WE WANT TO MAKE SURE THAT YOU KNOW THAT WE HAVE THE FINAL AUTHORITY TO CALL FOR ELECTIONS. BUT WE DO ADOPT THE TAX RATE. SO NEXT IS TO COMMUNICATE WITH THE COMMUNITY. SO THIS IS OUR FINAL ROLE. UM AND WE COMMUNICATE WITH PARENTS, COMMUNITY MEMBERS, STAFF, LOCAL GOVERNMENT AND OUR LEGISLATURES AND ONE OF THE KEY THINGS THAT WE CAN DO IS TRUSTEES IS REALLY LISTENED TO OUR COMMUNITY AND BUILD TRUST WITHIN THE COMMUNITY AND REALLY BUILD SUPPORT FOR PUBLIC EDUCATION AND THE VALUE OF PUBLIC EDUCATION. HOWEVER IT'S ALSO IMPORTANT TO NOTE THAT WE OPERATE AS A BODY CORPORATE SO WHEN I'M OUT IN THE COMMUNITY PERSONALLY, I CANNOT MAKE PROMISES ON BEHALF OF THE BOARD BECAUSE WE OPERATE AS A COLLECTIVE BODY. AND SO THAT'S SOMETHING REALLY IMPORTANT TO KNOW ABOUT YOUR SCHOOL BOARD TRUSTEE WHILE THEY WILL LISTEN TO YOU, WE ULTIMATELY OPERATE AS A BODY CORPORATE. AND SO WE TAKE THAT INFORMATION IN AND REALLY WORK WITH THE ADMINISTRATION TO MAKE SURE THE DECISIONS WERE MAKING AS A BODY CORPORATE THAT ARE HAPPENING BEHIND THE DIETS ARE ALIGNED WITH WHAT THE COMMUNITY'S NEEDS AND DESIRES ARE THERE'S ANOTHER NOTE ANOTHER NOTE ABOUT OPERATING AS A BODY CORPORATE ALL RIGHT. NEXT UP IS BOARD OPERATING PROCEDURES. SO THE BOARD OPERATING PROCEDURES PROVIDE STRUCTURE OR FRAMEWORK FOR HOW WE CONDUCT BUSINESS IN BOARD MEETINGS AND WITH THE COMMUNITY. THESE PROCEDURES, SOMETIMES REFERENCE IS SPECIFIC BOARD POLICY. BUT IN GENERAL, THESE HAVE MORE FLEXIBILITY. THE BORDER VIEWS AND ADOPTS THESE PROCEDURES ANNUALLY. THIS PAST YEAR, THE ENTIRE BOARD HAD A WORK STUDY FOCUSED ON THE BOARD OPERATING PROCEDURES AND THAT MEETING WE WORK COLLABORATIVELY COLLABORATIVELY TO REFINE PROCEDURES. THEN THE UPDATES WERE REVIEWED BY LEGAL COUNSEL. IT WAS FORMATTED AND THE BOARD ADOPTED THE UPDATED VERSION. THIS IS AN OVERVIEW OF THE EXTENSIVE CONTENT OF THE BOARD OPERATING PROCEDURES. WITHIN EACH OF THESE SECTIONS. YOU WILL FIND DETAILS ON HOW WE NAVIGATE OUR ROLE WHILE ALSO ENSURING THAT WE ARE IN COMPLIANCE WITH THE OPEN MEETINGS, ACT AND KEEPING OUR GOVERNANCE MINDSET AT THE FOREFRONT. COMMUNICATIONS SECTION IS CRITICALLY IMPORTANT.[00:20:04]
IT SHARES THE EXPECTATIONS FOR HOW WE COMMUNICATE WITH OTHER BOARD MEMBERS, STAFF, THE COMMUNITY AND THE MEDIA. THE MEETINGS. THE MEETINGS, SECTION DETAILS DIFFERENT TYPES OF MEETINGS. WE HAVE HAD TO PREPARE FOR MEETINGS AND HOW THE MEETINGS ARE CONDUCTED. ALSO WITHIN THE MEETING SECTION IS A SECTION ABOUT COMMITTEES. EACH BOARD MEMBER SERVES AT LEAST ONE DISTRICT LEVEL COMMITTEE AS AN EX OFFICIAL MEMBER. THIS ENABLES US TO HAVE REPRESENTATION OF THE BOARD ON THESE COMMITTEES SO THAT WE CAN SHARE UPDATES WITH BOARD MEMBERS ABOUT THE ACTIVITY WITHIN THE COMMITTEE. THESE INCLUDE THE AUDIT COMMITTEE, THE SAFETY AND SECURITY COMMITTEE, THE EDUCATIONAL FOUNDATION, THE BOND COMMITTEE, THE SCHOOL HEALTH AND ADVISORY COUNCIL AND THE DISTRICT IMPROVEMENT COMMITTEE. ANOTHER NOTABLE SECTION IS THE NEW BOARD MEMBER CHECKLIST. THIS CHECKLIST IS DESIGNED TO FACILITATE WELCOMING A NEW BOARD MEMBER ONTO THE TEAM WHILE ALSO ENSURING THEIR MEETING. THE REQUIREMENTS FOR TRAINING. OH, I GOT EXCITED.THANK YOU. THANK YOU. ELECTIONS ARE CONDUCTED ANNUALLY WITH ABOUT A THIRD OF THE REPRESENTATION BEING ELECTED ANNUALLY WITH SERVING THREE YEAR TERMS. OUR SEATS ARE AT LARGE.
THIS MEANS WE REPRESENT THE ENTIRE DISTRICT, NOT A GEOGRAPHICAL AREA. THIS YEAR. WE HAVE TWO SEATS UP FOR ELECTION. THE TERM WILL BE FROM 2024 TO 2027. TRUSTEES ARE TYPICALLY SWORN IN AT THE JUNE BOARD MEETING AFTER THE VOTES HAVE BEEN CANVASSED FROM THE MAY ELECTION. IN OUR DISTRICT. WE USE CUMULATIVE VOTING FOR A SCROLL BOARD ELECTIONS. LET'S WATCH THIS VIDEO. PUT THE MIDDLE PART. SCHOOL BOARD MEMBERS AND THE CARROLLTON FARMERS BRING SCHOOL DISTRICTS WILL BE ELECTED USING CUMULATIVE VOTING. VOTING. BOARD MEMBERS WILL CONTINUE TO BE ELECTED BY ALL. VOTES AS THERE ARE COORDINATE RECEIPTS FOR ELECTIONS. YOU CAN CAST ALL OF YOUR VOTES FOR THE SAME CANDIDATE. YOU DISTRIBUTE YOUR NOTES AMONG MULTIPLE CANDIDATES.
VOTING IS VERY FLEXIBLE. FOUR CANDIDATES WERE RUNNING FOR THREE BOARD MEMBER SEATS THAN YOU THE VOTER WOULD HAVE THREE BOOKS TO YOU GUYS. YOU CAN CAST ALL THREE OF YOUR VOTES FOR ONE CANDIDATE. YOU CAN CAST YOUR VOTES FOR ONE CANDIDATE AND YOUR THIRD VOTE FOR ANOTHER TABLE.
ALL THREE OF YOUR VOTES FOR THREE DIFFERENT CANDIDATES. WE CAN USE YOUR REMOTE COMBINATION.
YOU ARE NOT REQUIRED TO CAST ALL THE RIVERBOAT. YOU SHOULD NOT CAST MORE THAN THREE LEVELS. AND THE ELECTION. THE FBI S D. WE HAVE SEVEN TRUSTEES. SCHOOLWORK, INVERSE SERVES A THREE YEAR TERM. TO CREATE CONTINUITY ON THE SCHOOL BOARD. THE TERMS OF TRUSTEES ARE STANDING. SO THAT SCHOOL BOARD MEMBERS COME UP FOR ELECTION. IT IS ANYWAY. THIS YEAR TO CAESAR UP FOR ELECTION SO VOTERS CAN CAST YOUR TWO VOTES TO ONE CANDIDATE OR SPLIT THEM ACROSS TWO CANDIDATES. VOTERS ARE ALSO NOT REQUIRED TO CAST BOTH VOTES. POLICY STATES THAT YOU MUST HAVE LIVED IN THE DISTRICT FOR AT LEAST SIX MONTHS PRIOR TO THE FILING PERIOD AND BE REGISTERED BE A REGISTERED VOTER IN THE DISTRICT. THESE ARE ALSO LISTED ON THE WEBSITE. SAYING IT DIDN'T TAKE MUCH FOR ME. THEN AFTER THAT. OKAY? THESE ARE RESOURCES FOR POTENTIAL BOARD MEMBERS.
AGAIN LISTED ON OUR WEBSITE. UM, I HIGHLY RECOMMEND THE BOOK THE GOVERNANCE CORE IF YOU ARE INTERESTED IN RUNNING FOR SCHOOL BOARD ELECTION. THE REQUIRED TRAININGS FOR SCHOOL BOARD MEMBERS. TRUSTEES ARE REQUIRED TO MAKE TAKE A NUMBER OF TRAININGS IN THIS TABLE. YOU WILL SEE THAT THE FIRST YEAR IN OFFICE HAS MORE REQUIREMENTS THAN SUBSEQUENT YEARS IN OFFICE.
ADDITIONALLY NUTRI TRUSTEES ARE REQUIRED TO TAKE SOME TRAININGS WITHIN THE 1ST 90 OR 120 DAYS.
SOME OF THE REQUIRED TRAININGS ARE VERY SPECIFIC, INCLUDING OUR LOCAL DISTRICT ORIENTATION ORIENTATION INTO THE TEXAS EDUCATION CODE, AND THEY OPENED MEETINGS AND THE OPEN MEETINGS ACT. WHILE OTHERS ARE MORE FLEXIBLE AND CAN BE DETERMINED BY THE TEAM OF EIGHT AND INDIVIDUAL TRAINING NEEDS OF THE TRUSTEES. ANNUALLY WOULD TYPICALLY ATTEND. TWO HAS RE LEADERSHIP CONFERENCES TO SUPPORT ENSURING THAT WE ARE ABLE TO EARN ALL OF THE REQUIRED
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PD AND PERSONAL GROWTH. PLEASE NOTE THAT TRUSTEES CANNOT RECEIVE CREDIT IF THEY COMPLETE THE TRAINS PRIOR TO BEING SWORN INTO OFFICE. THIS SHOWS SOME ADDITIONAL REQUIRED TRAINING FOR BOARD MEMBERS. IT IS ALSO IMPORTANT TO NOTE THAT ANNUALLY THE BOARD MUST ANNOUNCE AT A PUBLIC BOARD MEETING THE TRAINING REQUIREMENTS THAT HAVE BEEN MET OR NOT MET. IN ANY HOURS BEYOND THE REQUIRED THAT WERE COMPLETED. WHAT TO EXPECT. NEXT. WE WANT TO SHARE WHAT ACTIVITIES THE TRUSTEE TYPICALLY ENGAGES IN. THE BUSINESS OF THE BOARD OF TRUSTEES IS DONE IN MEETINGS EVERY MONTH. WE HAVE A MONTHLY MEETING, TYPICALLY ON THE FIRST THURSDAY OF THE MONTH.WE RECEIVED THE AGENDAS AT LEAST 72 HOURS IN ADVANCE. TYPICALLY, IT'S MORE LIKE A WEEK. AND HAVE AN OPPORTUNITY TO ASK QUESTIONS ABOUT THE CONSENT AGENDA ITEMS. THE CONSENT AGENDA IS A MECHANISM THAT THE BOARD USES TO APPROVE ROUTINE ITEMS ALL UNDER ONE VOTE. BUT ITEMS CAN BE REMOVED FOR INDIVIDUAL CONSIDERATION. ADDITIONALLY IN THESE MEETINGS, WE GET UPDATES ON PROGRESS TOWARDS GOALS AND PROGRAMS. PRIOR TO THE MEETING. WE MEET IN A PRE MEETING. WHERE WE HAVE AN OPPORTUNITY TO GET ADDITIONAL CLARIFICATIONS, AND THE STAFF SHARES ADDITIONAL INFORMATION ABOUT THE CONSENT AGENDA. OTHER TYPES OF MEETINGS ARE SCHEDULED ON A REGULAR BASIS OR AS NEEDED. EXECUTIVE CLOSED MEETING SESSIONS OR MEETINGS THAT WE ARE ABLE TO HAVE IN PRIVATE SESSION BY LAW. THIS INCLUDED PERSONAL PERSONNEL MATTERS AND REAL ESTATE. WE ALSO HAVE A WORK STUDY SESSIONS THAT LAST EXCUSE ME. WE ALSO HAVE WORK STUDY SESSIONS THAT ARE AT LEAST FOUR TIMES A YEAR. THESE SESSIONS ARE DESIGNED FOR THE BOARD TO WORK COLLABORATIVELY COLLABORATIVELY ON GOAL SETTING. WE ARE CURRENTLY DOING A BOOK STUDY AND STUDY PROGRAMS AND INITIATIVES AT A DEEPER LEVEL. WE DO NOT TAKE ACTION AT THE WORK STUDIES. SPECIAL MEETINGS AND EMERGENCY MEETINGS ARE CALLED AS NEEDED FOR SPECIFIC MATTERS THAT ALLOW FOR THOSE MEETINGS. EACH BOARD MEMBER IS ON AT LEAST ONE COMMITTEE AS AN EX OFFICIO MEMBER. WE TALKED ABOUT THAT EARLIER. ADDITIONAL SUBCOMMITTEE SUBCOMMITTEES ARE CONDUCTED AS NEEDED. MOST RECENTLY, THE TWO SUBCOMMITTEES WE HAD WERE FACILITIES, NAMING POLICY COMMITTEE AND THE BOARD OPERATING PROCEDURES COMMITTEE. ON AVERAGE. WE HAVE 1 TO 2 MEETINGS EVERY MONTH, AND THEY'RE TYPICALLY BUT NOT ALWAYS ON THURSDAY NIGHTS. EACH OF THESE MEETINGS ARE TYPICALLY HAS PRE WORK. THAT CAN RANGE FROM A REVIEWING DOCUMENTS CONNECT TO THE AGENDA. FOR THE REGULAR MEETING SO THAT A MEMBER IS ABLE TO MAKE AN INFORMED VOTE. IT COULD ALSO BE READING A CHAPTER IN THE BOOK FOR THE WORK STUDY SESSION. BOARD MEMBERS ARE ENCOURAGED TO ENGAGE IN THE COMMUNITY DISTRICT ACTIVITIES AND THE CITY AND COMMUNITY EVENTS. PERSONALLY I REALLY ENJOY GOING TO SEE OUR STUDENTS AND SPORTS AND FINE ARTS EVENTS. BOARD MEMBERS ARE ALSO WELCOME TO COME VISIT CAMPUSES TO SEE THE PROGRAMS. AND INITIATIVES AND ACTION. WE ALWAYS MAKE SURE WHEN YOU FOLLOW THE BOARD OPERATING PROCEDURES WHEN SCHEDULING CAMPUS VISITS.
I SERVED BECAUSE I LOVE SERVING AND HAVING THE OPPORTUNITY TO SERVE ALL OF OUR KIDS. EVERY STUDENT, EVERY STAFF MEMBER N C. FBI STATE I'M A VOLUNTEER AT HEART. I HAVE BEEN VOLUNTEERING SINCE MY KIDS WERE BORN PROBABLY BEFORE THAT, BUT FOR THAT I HAD, YOU KNOW, FULL TIME JOB. UM AND NOW I HAVE FULL TIME VOLUNTEER, SO I LOVE IT. UM THAT'S WHY I LOVE IT. AND I HELP I LOVE HELPING GUIDE THE DISTRICT INTO WHAT I THINK. IS TO BE THE BEST SCHOOL DISTRICT. IT CAN BE.
THANK YOU, KIM. YES ONE MORE. WE HAVE, LIKE TWO MORE SIDES, AND THEN WE'LL TAKE QUESTIONS. SO IMPORTANT DATES TO KNOW IF YOU ARE INTERESTED IN SERVING ON THE C F B I S D BOARD OF TRUSTEES THE FIRST DAY TO FILE FOR A PLACE ON THE GENERAL ELECTION BALLOT WAS WEDNESDAY, JANUARY 17TH AND THE LAST DAY TO FILE FOR A PLACE ON THE BALLOT IS FRIDAY, FEBRUARY 16TH AT 5 P.M.
AND THE LAST DAY TO REGISTER TO VOTE IS THURSDAY. APRIL 4TH. AND THE FIRST DAY OF EARLY VOTING IS MONDAY. APRIL 22ND. THE LAST DAY OF EARLY VOTING IS TUESDAY, APRIL 30TH IN THE ELECTION WILL TAKE PLACE ON SATURDAY. MAY 4TH. WE DO HAVE, UM, IF YOU'RE INTERESTED IN GETTING A CANDIDATE BALLOT OR CANADA PACKET TO SERVE ON THE BOARD? WE DO HAVE PACKETS AVAILABLE TONIGHT. YOU'LL SEE D CANDIDATE IN THE BACK. SHE IS OUR WONDERFUL ADMINISTRATIVE ASSISTANT. YOU'LL SEE HER AND SHE'LL MAKE SURE YOU GET THE PACKET OF INFORMATION THAT YOU NEED AND GET ANY INFORMATION FROM YOU THAT SHE NEEDS. SO PERSONALLY, I LOVE SERVING BECAUSE I REALLY FEEL LIKE THE COMMUNITY BASED DECISIONS THAT WE MAKE AS A BOARD COLLECTIVE REALLY DRIVES THE COMMUNITY FORWARD AND MAKES A DIFFERENCE. I PERSONALLY HAVE TWO KIDS IN THE DISTRICT AND SO I REALLY SEE THE AMAZING WORK THAT THIS TEAM OF EIGHT DOES AND THE UNITY THAT
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WE HAVE, AND IT'S REALLY A COMMITMENT TO SERVING. UM SOMETIMES WHEN YOU'VE SERVED FOR A LONG TIME, KIM SERVED A LOT OF YEARS. I'VE SERVED A LOT OF YEARS. YOU JUST WANT TO TAKE IT TO THE NEXT LEVEL. REALLY ENGAGED AND SUPPORT AND SO, UM, MY GOAL IS THAT THE WORK THAT THE SPORT DOES REALLY ENSURES A BRIGHT AND PROMISING FUTURE FOR ALL THE KIDS IN OUR DISTRICT. SO WITH THAT WE WILL HAPPILY TAKE QUESTIONS. IF YOU HAVE ANY QUESTIONS, AND THEN WE'LL ALSO STICK AROUND AFTERWARDS. IF YOU HAVE ANY QUESTIONS, SO ARE THERE ANY QUESTIONS, MA'AM? YOU HAD A QUESTION. THAT'S A GREAT QUESTION SO ANNUALLY WE ADOPT A CALENDAR AND IT HAS A MEETING EVERY SINGLE MONTH RUNS FROM AUGUST UNTIL JUNE. TYPICALLY WE TAKE JULY OFF AND DON'T HAVE A MEETING IN AUGUST AND JULY TYPICALLY, AND SO WE HAVE AN A MEETING A GENERAL MEETING EVERY MONTH, AND THE PURPOSE OF THAT MEETING IS TO REALLY APPROVE ROUTINE DECISIONS UNDER THE CONSENT AGENDA AND THEN ITEMS UNDER SPECIAL CONSIDERATION. AND SO THAT'S ADOPTED IN OUR ANNUAL CALENDAR. WE VOTE ON THE CALENDAR AND THEN OUR WORK. STUDIES ARE TYPICALLY ALSO APPROVED IN THAT ANNUAL CALENDAR. SO IT'S 32 MONTHS ABILITY OF THE BOARD PRESIDENT AND THE SUPERINTENDENT TO WORK COLLABORATIVELY TO DESIGN THE OVERALL CALENDAR FOR THE YEAR WITH CONSULTATION FROM THE BOARD ON WHAT THEY BELIEVE THE BOARD NEEDS TO DO. FOR EXAMPLE, IF WE FEEL LIKE WE'RE GOING TO NEED AN EXTRA WORK STUDY WILL GO AHEAD AND PUT THAT IN THE BUILT IN CALENDAR AND THEN FROM THERE ANY ADDITIONAL MEETINGS ARE CALLED UP BY THE BOARD. GREAT QUESTION.ANY OTHER QUESTIONS? YES, MA'AM. THE TWO POSITIONS THAT ARE OPEN THIS TERM AS SALLY DEREK. SEE IN MY SEAT ARE OPEN. I HAVE FILED ANY OTHER QUESTIONS. YES, MA'AM. THERE IS NOT A TERM LIMIT FOR SCHOOL BOARD. THERE IS A LIMIT ON OFFICERS. OFFICERS CAN SERVE FOR UP TO THREE YEARS, BUT THERE IS NOT A TERM LIMIT FOR SCHOOL BOARD. GREAT QUESTION. OTHER QUESTIONS. OKAY? YES, MA'AM. ANY KINDS. UM I CANNOT GIVE YOU ANY CONS. I THINK THAT IT REALLY TAKES A LOT OF PASSION AND HEART AND SOMEBODY THAT WANTS TO WORK STRATEGICALLY WITH THE TEAM TO BE IN THIS ROLE, AND SO I WOULD JUST ENCOURAGE YOU. IF THEY'RE YOU'RE INTERESTED IN RUNNING FOR THE BOARD. ALL BOARD MEMBERS ARE WILLING TO HAVE CONVERSATIONS AND HELP PEOPLE BETTER UNDERSTAND OUR ROLE. AND SO I WOULD ABSOLUTELY REACH OUT TO THE BOARD MEMBERS OR TO DR ELDREDGE, OUR SUPERINTENDENT.
SHE'S SITTING RIGHT HERE. UM, AND SHE WOULD BE HAPPY TO ALSO ANSWER QUESTIONS. THERE ARE NO CONS TO RUNNING FOR THE BOARD. OTHER QUESTIONS. OKAY? WITH THAT. LET ME MAKE SURE I HAVE MY OFFICIALS WRITING HERE. THANK YOU. LADIES AND GENTLEMEN, WE HAVE REACHED THE END OF OUR AGENDA AND WE ARE ADJOURNED AT
* This transcript was compiled from uncorrected Closed Captioning.