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[1. Call to Order]

[00:00:09]

IT IS 6 P.M. AND I CALL THIS PRE MEETING BRIEFING OF THE CARROLLTON-FARMERS BRANCH ISD BOARD OF TRUSTEES TO ORDER.

THIS BRIEFING IS TO CONDUCT SESSION WITH ADMINISTRATIVE STAFF REGARDING POSTED AGENDA ITEMS FOR THE REGULAR BOARD MEETING SCHEDULED AT 7 P.M.

ON APRIL THE 3RD. FOR THE RECORD, BOARD MEMBERS PRESENT ARE TARA HRBACEK, KIM BRADY, MARJORIE BARNES, CAROLYN BENAVIDES, ILEANA GARZA ROJAS, CASSANDRA HATFIELD, AND I'M RANDY SCHEKMAN.

WE DO CONSTITUTE A QUORUM. THE FIRST ITEM ON OUR AGENDA IS AUDIENCE FOR GUESTS.

AND I'VE BEEN ADVISED THAT WE HAVE NO ONE WHO SIGNED UP FOR AUDIENCE FOR GUESTS.

SO WE WILL SKIP THROUGH THAT AND GO DIRECTLY TO OUR ADMINISTRATIVE REPORTS.

[3. Administrative Reports]

DOCTOR ELDRIDGE. YES. WE HAVE TWO ADMINISTRATIVE REPORTS TONIGHT.

ITEM FIVE. AND IT'S ABOUT THE NATATORIUM. BOBBY SHAW.

AND THEN BOBBY SHAW WILL ALSO DO FIVE SECONDS ON THE ELEVATOR REPLACEMENT, SO.

WELL. GOOD EVENING. CAN Y'ALL HEAR ME? OKAY. WELL, THANK YOU, DOCTOR ELDRIDGE, MEMBERS OF THE BOARD FOR CONSIDERING THESE TWO OPTIONS WE'RE BRINGING BEFORE YOU. THE FIRST ONE IS FOR THE NATATORIUM RESURFACING.

TYPICAL LIFESPAN FOR A NATATORIUM SURFACE IS ABOUT 8 TO 10 YEARS.

WITH PROPER MAINTENANCE, YOU CAN STRETCH IT OUT TO ABOUT 10 TO 12. WE'RE TOPPING UP SINCE 2010, SO WE'RE ABOUT THAT 15 YEAR MARK NOW. SO IT'S STARTING TO BECOME A A SAFETY ISSUE.

THERE'S SOME DETERIORATION IN SOME OF THE LANES. THERE'S SOME EXPOSED REBAR.

THERE'S ISSUES WITH THE LIGHT BRACKETS AS WELL AS SOME OF THE STARTING BLOCK DAMAGES TO THAT.

SO WE DO RECOMMEND PROCEEDING WITH THE ATTACHED PROPOSAL FROM SUNBELT POOLS.

PROJECT IS SCHEDULED TO BEGIN AS SOON AS SCHOOL IS OUT, AND CONTINUE THROUGH MOST OF THE SUMMER TO BE READY FOR WHEN THE KIDS COME BACK IN THE FALL. NOW, THIS WILL IMPACT SOME COMMUNITY SWIM.

MAJORITY OF OUR MEMBERS ARE USUALLY THOSE OF THE LEGEND CLUB.

SO THEY DON'T USUALLY PAY FOR THE SERVICE, SO WE WON'T LOSE ANY FUNDS THERE.

BUT THERE ARE OPTIONS IN THE COMMUNITY, SUCH AS THE FARMERS BRANCH, REC CENTER, THE CORE, AND PAYPAL. AND THEN I THINK CARROLLTON HAS THEIR OWN COUPLE POOLS SO THEY WON'T MISS OUT ON SUMMER SWIM.

BUT WE WILL BE SHUT DOWN FOR THE MAJORITY OF THE SUMMER. WE WILL BE USING THE 2018 RESIDUAL FUNDS, WHICH WAS DISCUSSED AT PREVIOUS BOARD MEMBERS MEETING FOR THIS FUNDING.

SO I'LL BE GLAD TO ANSWER ANY QUESTIONS ON THE NATATORIUM IF YOU GUYS HAVE ANY.

BOARD MEMBERS. ANY QUESTIONS? THANK YOU, MISTER SHAW.

IS THERE A COMMUNICATION PLAN FOR OUR COMMUNITY MEMBERS THAT DO USE THE POOL IN THE SUMMER? NOT JUST THE ORGANIZATIONS, BUT ANYBODY ELSE? ARE WE PROVIDING SUFFICIENT NOTICE OF THE SHUT DOWN AND ANOTHER PLACE TO EXERCISE.

YES, KUDOS TO GRACE PARKER. SHE RUNS THE NATATORIUM ALONG WITH RENEE, AND THEY'VE ALREADY MADE COMMUNICATION SAYING THIS IS COMING POTENTIALLY.

AND THEN THEY'LL PUT NOTICE ON THEIR WEBSITE AND THEIR CALENDARS AS WELL. OKAY.

THANK YOU. GO AHEAD. DO YOU HAVE ANOTHER QUESTION? YEAH. BUT DOES ANYBODY ELSE HAVE ANYTHING? OKAY.

AND I JUST WANT TO CONFIRM BECAUSE THE DOCUMENT IN OUR AGENDA, I WANT TO MAKE SURE IT SAID IT WAS GOOD THROUGH THE PRICING WAS GOOD THROUGH MARCH OF 2025. THE VENDOR HAS EXTENDED THAT SAME PRICING THROUGH TONIGHT'S MEETING.

YES, MA'AM. WE REACHED OUT TO THEM PRIOR TO THE LAST BOARD MEETING AND THEY SAID THEY WOULD ACCEPT IT. OKAY. THANK YOU. OKAY.

THANK YOU. I BELIEVE WE'RE READY FOR THE NEXT ITEM, WHICH IS THE ELEVATOR.

ELEVATOR. VERY SIMILAR TO SWIMMING POOLS. ELEVATORS HAVE A LIFE EXPECTANCY, TOO.

THERE'S A LITTLE BIT LONGER FOR 20 TO 25 YEARS.

UNFORTUNATELY, THE ONE AT MARIE HUEY IS FROM 1990, SO IT'S ALREADY STRETCHING AT THAT 35 YEAR OLD MARK.

AT THIS TIME IT IS DIFFICULT TO GET EQUIPMENT.

PARTS REPLACEMENT ARE GETTING MORE EXPENSIVE.

MORE SCARCE. WE'VE HAD A NUMBER OF WORK ORDERS WITH PEOPLE BEING STUCK IN THE ELEVATOR ISSUES WITH IT.

WE'VE HAD A COUPLE DIFFERENT CONTRACTORS COME OUT AND GIVE US ESTIMATES AND THEIR BEST GUESS OF WHAT NEEDS TO BE REPLACED.

SO WE DID SELECT IRON ELEVATOR SERVICES. THEY WILL COME OUT, INSTALL A NEW DOOR PACKAGE, INCLUDING OPERATOR CLUTCH INTERLOCKS, CLOSURE AND ROLLERS. NOT AN ELEVATOR GUY, SO I CAN'T TELL YOU WHAT THAT MEANS, BUT NONPROPRIETARY MICROPROCESSOR BASED CONTROLLERS.

IS SOMETHING THAT ANY COMPANY CAN COME WORK ON IF YOU GET PROPRIETARY.

IT'S USUALLY ONE CONTRACTOR, BUT THIS ONE ALLOWS MULTIPLE ELEVATOR CONTRACTORS TO COME OUT AND RESOURCE THOSE.

THEN IT ALSO INCLUDES SOME UPGRADES INSIDE THE CAR WITH SOME SELF-LEVELING FIRE SERVICE, NEW ADA COMPLIANT FEATURES, AND LED VANDAL FREE. WHAT WAS THAT LIGHTING SYSTEM? SO WE DO RECOMMEND THIS PROPOSAL TO IRON HILL.

SIMILAR TIMELINE. THEY WILL START AS SOON AS SCHOOL'S OUT. WE'VE ALREADY TALKED WITH THE SPECIAL ED STAFF OVER THERE, SARAH ROWLAND AND HER TEAM. KUDOS TO PATTY GONZALEZ.

[00:05:02]

SHE'S BEEN HELPING COORDINATE GETTING FOLKS MOVED OUT TO THAT BUILDING BECAUSE THEY'RE GOING TO GET HVAC REPLACEMENT AND NOW ELEVATOR REPLACEMENT POTENTIALLY. SO THEY'LL BE HOUSED AT PERRY FOR A MAJORITY OF THE SUMMER SO WE CAN GET THAT WORK COMPLETED SO THEY CAN GET BACK IN THERE FOR SUMMER SCHOOL.

AS SAME AS THE NATATORIUM. THIS WILL BE FUNDED FROM 2018 BOND FUNDS, AS YOU GUYS HAVE DISCUSSED IN PREVIOUS MEETINGS.

QUESTIONS ON MERRIHEW ELEVATOR. THANK YOU. ANY BOARD MEMBERS, ANY QUESTIONS, MR. BENEVIDES? THANK YOU. SO IT'S JUST REFURBISHING, BRINGING IT UP TO PAR.

YES, MA'AM. OKAY, SO AS FAR AS THE NEW SHAFT AND ALL THAT, WE'RE NOT GOING TO DO THAT.

IT'LL STAY THE SAME. IT'LL BE NEW EQUIPMENT INSIDE. YES. THANK YOU. I DON'T SEE ANY OTHER QUESTIONS, MR. SHAW. THANK YOU VERY MUCH. THANK YOU ALL.

THAT CONCLUDES THE ADMINISTRATIVE REPORTS. BOARD MEMBERS, ARE THERE ANY QUESTIONS REGARDING THE CONSENT

[4. Briefing Session with Administrative Staff Regarding the Posted Agenda for the Regular Board Meeting Scheduled for 7:00 PM on April 3, 2025.]

AGENDA? YES, MA'AM. MISS BRADY. I HAVE A QUESTION ON 5G, WHICH IS THE HOSPITAL AGREEMENT WITH FIELD MIDDLE SCHOOL. MY QUESTION BASICALLY IS HOW MUCH IS THAT COSTING THE DISTRICT AND ARE WE USING IT? ARE FAMILIES USING IT? I'M SORRY I DIDN'T HEAR YOU BACK THERE.

5G, THE HOSPITAL AGREEMENT WITH FIELD MIDDLE SCHOOL.

OH, CHRIS, IS THAT CHRIS? I'M SORRY. THAT'S OKAY.

I DON'T THINK I CAN HEAR YOU. YEAH, I FEEL LIKE I'M EATING THE MICROPHONE.

I DON'T HAVE THAT FIGURE, BUT I CAN GET THAT FOR YOU.

PRIOR TO THE MEETING. AND JUST. ARE WE USING IT? OUR FAMILIES USING IT? YES, MA'AM. YES, MA'AM. IT'S WE'VE WE'VE BEEN IN AGREEMENT WITH THEM FOR SEVERAL YEARS.

AND THAT IT ACTUALLY HELPS SPECIFICALLY WITH ATTENDANCE THERE AT FIELD.

THEY WORK WITH SANDRA LEAKE A LOT AND HER HEALTH SERVICES STAFF.

BUT THEY IT'S ON THAT PORTION. THAT WOULD BE THE NORTHERNMOST SECTION OF THE BUILDING.

AND THE THEY UTILIZE THAT. IT'S FOR FAMILIES.

IT'S FOR COMMUNITY MEMBERS AS WELL. BUT IT'S IT REALLY BENEFITS THE THE FAMILIES THERE IN THAT SPECIFIC AREA WITH WITH FIELD FARMERS BRANCH.

THEY WORK IN PATIENTS STUDENTS REGULARLY THERE AS THEY COME IN SO WE CAN GET THEM INTO CLASS AND OUT OF CLASS OVER THERE TO CLINIC AND MEDICAID AND BACK INTO SCHOOL. BUT I CAN GET YOU THAT FIGURE. THANK YOU. YES, MA'AM.

ANY OTHER QUESTIONS? THANK YOU, MR. MOORE. YES, SIR.

AND ELIANA HAS A QUESTION. ELIANA. GO AHEAD. I JUST NEEDED A I'M SORRY ABOUT THAT.

I NEEDED TO PULL AGENDA ITEM. OH, I JUST HAD IT.

OH MY GOSH. OH HERE IT IS. IT'S FIVE V. IT'S THE WORK STUDY MINUTES FOR MARCH 10TH. I WAS NOT HERE.

OKAY. IT WAS FIVE Z AS IN ZEBRA V. OKAY. ANY OTHER COMMENTS? IF THERE ARE NO OTHER COMMENTS, I BELIEVE WE HAVE REACHED THE CONCLUSION OF OUR PRE MEETING BRIEFING. THE AGENDA IS COMPLETE AND WE ARE ADJOURNED FROM THIS PRE MEETING AT 608.

* This transcript was compiled from uncorrected Closed Captioning.